Full-Time Guardian ad Litem Office Assistant III - Family Court Division

The mission of the State Guardian ad Litem Board is to provide well trained, effective guardians ad litem to advocate for safe and permanent homes for the children we represent in Juvenile and Family courts.

About Us

The Program desires advocates who represent the best interests of abused and neglected children in court. Our Guardians ad Litem are independent from the court and the child welfare system and are appointed by a judge to represent a child's best interests in court proceedings.

Since its inception, the Minnesota Guardian ad Litem (GAL) Program has committed itself to giving abused and neglected children advocacy in our court system. The Minnesota Guardian ad Litem Program is a state agency providing services throughout the state of Minnesota.

Position Description

Full-Time Guardian ad Litem Office Assistant III- Family Court Division

The Guardian ad Litem Program is currently seeking a full-time (1.0 FTE) Office Assistant III-Family Court Administrative Assistant to provide support to the Family Court Division. This position will be accountable for administrative functions for the Family Court GAL Division to provide support for the GAL Program Office in Family Court proceedings.

Work includes preparing, processing, and filing documents, posting and checking information, performing receptionist duties, and performing related office support duties. Work is reviewed in progress and upon completion for accuracy, completeness, timeliness and adherence to policies, procedures, guidelines and requirements.

Examples of Duties:

*Performs and coordinates office administrative services such as personnel, office management, records management, purchasing, budget, forms control, mail processing, and supply inventory

*Assists in training new staff, included but not limited to providing training material, presentations, coordinating new hire paperwork

*Orders, maintains stock of, and issues office supplies; sorts, and distributes mail; makes copies; and sends faxes, completes badge requests and business card requests

*Keeps accurate and precise notes in accordance with GAL program requirements and access rules. Organizes and catalogs various excel documentation on case assignment, wait lists and denials. Compiles, organizes and maintains accurate and up-to-date case files. Adheres to record and case confidentiality/access rules.

*Monitors email requests from Guardians and Supervisors in relation to family court proceedings, including court reports, letters, interpreter requests, etc.

*Review appointments to determine if extensions or discharges need to be filed. Prepare proposed extension/discharge orders, e-file, e-serve and monitor for return of signed order. Update information on case management system, keep Guardians and Supervisor informed of appointment status.

*Reviews court documents to correct typos and formatting issues; e-file, e-serve, and mail to parties. Forward copy to Guardians.

*Prioritizes own work based on deadlines or other guidelines; updates, coordinates and maintains volunteer calendars, logs and documents pertaining to Family Court.

*Attends program staff meetings and continuing education sessions as scheduled.

*Other duties as assigned.

Minimum Qualifications:

Graduation from an approved high school or vocational school supplemented by completion of approved college-level course work in business, administration or a related field, or graduation from an approved high school or vocational school and office support or clerical experience. (Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed below. An example of an acceptable qualification for this position is):

Knowledge, Skills, and Abilities:

Some knowledge of business English, arithmetic, and modern office practices, procedures, methods, and equipment.

Ability to learn office policies and procedures of the area assigned.

Ability to learn computerized office programs.

Ability to make arithmetic computations and tabulations accurately.

Ability to maintain clerical records and to prepare reports from such records.

Ability to understand and follow oral and written instructions.

Ability to communicate clearly and concisely, both orally and in writing, with a diverse group of people.

Ability to provide information relating to and apply rules, policies, and procedures.

Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public, and occasionally angry and volatile individuals.

Ability to operate a calculator, personal computer, and other office equipment.

Work is mostly sedentary with occasional walking, standing, bending and lifting items weighing less than 25 pounds.

The Location:

This position is a hybrid position where the selected candidate will work both remotely and, in an office, located in St. Paul, MN.

The Benefits:

• 11 paid holidays plus 2 floating holidays
• State of MN insurance benefits and retirement package
• Flexibility
• Public service

Interested?

This is a 1.0 FTE represented full-time position with a starting rate of $17.83/hr.

The Guardian ad Litem Program is an independent program and is governed by the Guardian ad Litem Board. This position is represented by the American Federation of State, County, and Municipal Employees (AFSCME) Council 5 and is posted for bidding, internal and external application simultaneously. Only current permanent Guardian ad Litem program employees covered under AFSCME Council 5 bargaining agreement are eligible to bid.

TO APPLY: Complete the online application at: Guardian ad Litem Job Opportunities | Sorted by Job Title ascending | Career Opportunities. Application deadline is Thursday March 19^th, 2026, at 4:30 p.m. Please allow approximately 45 minutes to complete the on-line application process. Posted for bidding, internal, and external application submission simultaneously.

The Guardian ad Litem Program is an Equal Opportunity Employer committed to the principles of diversity. We actively seek and encourage applications from persons of diverse backgrounds.

It is the policy of the Guardian ad Litem Program that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, disability, sex, age, sexual orientation, gender identity, and genetic information.

If you need a reasonable accommodation for a disability to participate in the employee selection process or if you have any additional HR related questions, please contact, GALHR@courts.state.mn.us.