Controlled Correspondence Specialist

The Building People, LLC, is seeking a Controlled Correspondence Specialist to support the Office of Energy Efficiency and Renewable Energy (EERE) at the Department of Energy. The Specialist will support the Controlled Correspondence Team as a division under the Office of Business Services Management. The right candidate for this role will have a strong administrative background, strong organizational skills, the ability to follow a process and track multiple deadlines, and strong written communication skills. Past experience with federal controlled correspondence is a plus but not required.

Primary Duties and Responsibilities include:

• Support the controlled correspondence team processing all new controlled correspondence and congressional reports using pre-established DOE and EERE procedures and system tools.

-This includes support for the Collaborative Action Process reviews for EERE, processing Program Determination assignments, and supporting close out actions.

• Support quality control efforts, as directed by the CCCR Lead, ensuring products meet the ES Style Guide and other communicated standards of quality and communications are clear, concise, and complete.
• Supporting the update and maintenance of CCCR processes, procedures, and guidance documentation, and the communication thereof to CCCR points of contact across the EERE program offices.
• Track, monitor, and facilitate correspondence and reports through the process within the pre-established time frames (dependent on the type of correspondence).
• Enter in all correspondence into e-Workflow for approvals and tracking and support Technology Office POCs in the proper use of templates and routing
• Provide weekly status updates for controlled correspondence and congressional reporting with a mutually agreed upon format and due date.
• Ad hoc reporting and coordination/communication activities in the Controlled Correspondence / Congressional Reporting subject area, per direction of the subject lead.

• Eight (8) years of relevant experience
• B.S. or B.A. in a related discipline; four (4) years of experience may be substituted for Bachelor degree requirement.
• A Master's degree may be substituted for an additional two (2) years of experience.
• Authorized to work in the United States with no restrictions.

• Demonstrated strong verbal and written communication skills.
• Ability to perform both as an individual contributor as well as a member of a diverse team.
• Ability to be proactive and create a positive experience for others.
• Ability to manage multiple tasks and ensure all major priority items are accomplished on time and according to plan.
• Ability to adapt to shifting priorities and urgent requests.
• Attention to detail.
• Strong working knowledge of Microsoft Office software, including Outlook and Teams

• B.S. or B.A. in a related discipline; four (4) years of experience may be substituted for Bachelor degree requirement.
• A Master's degree may be substituted for an additional two (2) years of experience.

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.