Assistant Admin Manager

Join a Global Leader in Aviation Security

Salary: $55,000

Insurance available! 401K with company matching! Paid vacation & holidays!

ACTS-Aviation Security Inc. has an immediate opening for a Security Agent at the Denver International Airport in Denver, Colorado.

Established in 2001, ACTS-Aviation Security has grown to become one of the leading providers of security solutions to the US aviation market. ACTS-Aviation Security, Inc. is a wholly owned subsidiary of the international security company ICTS Europe and specializes in the provision of security solutions and services; primarily focused on catering, aircraft and cargo screening. With corporate offices in Chicago and Atlanta, and operational centers at more than 30 airports across the United States, ACTS provides nationwide coverage. As an ICTS Europe subsidiary, ACTS offers unmatched experience, expertise, quality and innovation. ACTS Security Agents are proud of their role in aviation security and have the opportunity for advancement - the ideal place to build a career in aviation security.

Job Summary:

The Assistant Office Administrator is responsible for supporting the administrative requirements of the contract, including resource management, payroll and billing, scheduling, and reporting.

Main Duties and Responsibilities:

Employee Management:

• Review applicant pipeline to identify qualified candidates
• Create personnel folders for new hires.
• Maintain all personnel files and have them available for review upon request.
• Process all change of status forms for security team
• Maintain and monitor all employee database information including, personnel information and staff deficiencies.
• Maintain all officers attendance, lateness and disciplinary files and have them available upon request.
• Create monthly personnel reports

Badging and Licensing

• Ensuring all officers assigned are in compliance with all airport badging, State and County security licensing requirements.
• Maintain and monitor employee database for licensing and airport badges and report any changes in personnel within 48 hours.

Scheduling

• Develop and communicate staffing schedules to ensure an efficient and effective operation within established service level performance and quality standards;
• Coordinates the adjustment of employee assignments to address changing/fluctuating demands and ensure a successful "Day of" operation.
• Assists in the provision of Emergency/IRROP response activities as required;
• Coordinating daily work/activity plans and making required adjustments to maintain operational excellence and provide quality customer service;
• Monitoring and projecting staffing needs in order to ensure cost effectiveness.
• Maintain requests for special posts/reassignment of personnel requests
• Making arrangements to replace guards who must leave their post.

Uniforms and Equipment

• Ensure all systems, tools/equipment and supplies required for the contract are available and in good working condition to enable smooth flow of operations.
• Maintaining tracking system for uniform purchase and issue.
• Issue equipment to security team and maintain equipment issuance records

Payroll/Billing

• Data input payroll information in "real-time"
• Data input billing information in "real-time"

Join a Global Leader in Aviation Security

Salary: $55,000 - 60,000

Insurance available! 401K with company matching! Paid vacation & holidays!

ACTS-Aviation Security Inc. has an immediate opening for a Security Agent at the Denver International Airport in Denver, Colorado.

Established in 2001, ACTS-Aviation Security has grown to become one of the leading providers of security solutions to the US aviation market. ACTS-Aviation Security, Inc. is a wholly owned subsidiary of the international security company ICTS Europe and specializes in the provision of security solutions and services; primarily focused on catering, aircraft and cargo screening. With corporate offices in Chicago and Atlanta, and operational centers at more than 30 airports across the United States, ACTS provides nationwide coverage. As an ICTS Europe subsidiary, ACTS offers unmatched experience, expertise, quality and innovation. ACTS Security Agents are proud of their role in aviation security and have the opportunity for advancement - the ideal place to build a career in aviation security.

Job Summary:

The Assistant Admin Manager is responsible for supporting the Admin Manager with administrative requirements of the contract regarding recruitment. Ancillary HR duties as needed, including resource management, payroll and billing, scheduling, and reporting.

Main Duties and Responsibilities:

Provides full recruitment support to the station by:

• Being fully involved in the full-cycle recruitment process:
  
  
  
  • Review applicant pipeline to identify qualified candidates
  • Scheduling interviews
  • Communicating with hiring managers on the status of open requisitions
  • Prescreening candidates
  • Complying with all ACTS recruiting and hiring policies and procedures
  • Recruits for open requisitions as directed.
  • Coordinates with background check vendor regarding any on-going discrepancies.
  • Provides back up support for payroll and HRIS functions.
  • Ensures that weekly, monthly and ad-hoc reports and projects are completed accurately and on time.
  • Assists with orientation and on boarding of new employees as needed.
  • Participate in on-site and off-site job fairs.
  • Manages special projects as assigned.
  
  
  
  

New Hire & Employee Management as assigned:

• Create personnel folders for new hires.
• Maintain all personnel files and have them available for review upon request.
• Process all change of status forms for security team.
• Maintain and monitor all employee database information including personnel information and staff deficiencies.
• Assist with maintenance of all officers' attendance, lateness and disciplinary files and have them available upon request.
• Create monthly personnel reports.

Badging and Licensing

• Ensuring all officers assigned are in compliance with all airport badging, State and County security licensing requirements.
• Maintain and monitor employee database for licensing and airport badges and report any changes in personnel within 48 hours.

Uniforms and Equipment

• Report any needed tools/equipment and supplies required for new personnel.
• Maintaining tracking system for uniform purchase and issue.
• Issue equipment to security team and maintain equipment issuance records.

Payroll/Billing

• Duties as assigned for vacation coverage or special circumstances.

POSITION REQUIREMENTS

Education and Experience

• Must have a minimum high school diploma or GED
• Previous HR or security administrative experience a plus

Qualifications

All applicants for this position must be:

• 21 years of age or older
• A U.S. Citizen or Permanent Resident
• Have a clear Criminal Record
• Able to obtain and maintain a valid SIDA badge
• Outstanding interpersonal and communications skills required.
• Ability to work in a team-oriented environment with the ability to work independently.
• Able to work a rotating shift schedule, including nights, weekends, and statutory holidays

Skills, Abilities and Personal Suitability

• Superior communication skills (oral and written).
• Excellent interpersonal, customer service and conflict resolution skills with an unrelenting commitment and passion to customer service excellence
• Excellent team leader and team player with ability to motivate, coach/mentor, engage and train employees
• Competent in basic computer skills in MS Office applications Email, MS Word
• Technically adept at using technology and experienced in working with automated processes
• Highly organized, resourceful, results driven, detail oriented
• Thrives in a fast-paced, agile, and collaborative environment
• Adaptable/flexible with the ability to work under constraints/pressure and quickly respond to changing/fluctuating priorities throughout the day
• Demonstrated ability to facilitate, negotiate, influence, and collaborate
• Strong time management, problem solving, and decision-making skills combined with a sense of urgency to deliver operational and customer service excellence
• Innovative and continuous improvement mindset
• Demonstrates a high level of honesty and integrity and exhibits a professional, positive, and courteous manner always.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.