Posting Details
Posting Details
| Posting Number |
S14821P |
| Working Title |
Administrative Specialist II to the Associate Dean for Admissions |
| Department |
SOM-Academic Affairs |
| About the University of Georgia |
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university
(https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. |
| About the College/Unit/Department |
The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026.
The establishment of a new public medical school at
UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.
As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well-positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens.
The School of Medicine is located on UGA's Health Sciences Campus in Athens. In its inaugural year, the
UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the
UGA School of Medicine to grow to 120 students per class in the future. |
| College/Unit/Department website |
https://medicine.uga.edu/ |
| Posting Type |
External |
| Retirement Plan |
TRS |
| Employment Type |
Employee |
| Benefits Eligibility |
Benefits Eligible |
| Full/Part time |
Full Time |
| Work Schedule |
|
| Additional Schedule Information |
Monday - Friday, 8:00AM - 5:00PM
Flexibility may be needed at times. |
| Advertised Salary |
Commensurate with experience |
| Posting Date |
03/05/2026 |
| Open until filled |
Yes |
| Closing Date |
|
| Proposed Starting Date |
05/01/2026 |
| Special Instructions to Applicants |
The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant). |
| Location of Vacancy |
Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb@uga.edu). |
| USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
| Classification Title |
Administrative Assistant II |
| FLSA |
Non-Exempt |
| FTE |
1.00 |
| Minimum Qualifications |
High school diploma or equivalent and 2 years of related experience |
| Preferred Qualifications |
- Bachelor's degree OR an equivalent combination of professional experience.
- Demonstrated experience in providing administrative support in a complex organizational setting.
- Advanced proficiency with productivity tools and software (Microsoft Office 365, Teams, SharePoint, calendaring tools).
|
| Position Summary |
The Administrative Specialist II to the Associate Dean for Admissions provides high-level administrative, operational, and project coordination support to the Associate Dean and serves as a central administrative resource for the Offices of Admissions at the University of Georgia School of Medicine. This role is critical to the effective functioning of enrollment-related operations.
This position manages complex scheduling, communications, and workflow for the Associate Dean, supports cross-functional coordination among enrollment-related offices, and provides direct administrative support to the School of Medicine Admissions Committee, including preparing agendas, coordinating meetings, taking and maintaining official minutes, tracking action items, and ensuring appropriate documentation and records management. The role also assumes responsibility for key administrative functions housed within enrollment management roles. In addition, this position serves as the primary point of contact for phone and email inquiries to the Office of Admissions, providing initial response, triage, and coordination to ensure timely and accurate communication with applicants, students, faculty, and other stakeholders. The position requires exceptional judgment, discretion, organizational skills, and the ability to manage multiple priorities in a fast-paced, evolving academic medical environment. |
| Knowledge, Skills, Abilities and/or Competencies |
- Exceptional organizational, time-management, and prioritization skills.
- Strong written and verbal communication skills, including drafting and proofreading high-accuracy correspondence.
- Ability to exercise sound judgment, discretion, and confidentiality.
- Demonstrated ability to work independently with minimal supervision.
- Ability to manage competing deadlines in a deadline-driven environment.
- Strong interpersonal skills and ability to build effective working relationships across functional areas.
- Customer-service orientation with professionalism when interacting with students, applicants, families, faculty, and external stakeholders.
- Adaptability to evolving institutional needs.
|
| Physical Demands |
Standard office environment with majority of work at a desk/computer. |
| Is driving a responsibility of this position? |
No |
| Is this a Position of Trust? |
Yes |
| Does this position have operation, access, or control of financial resources? |
No |
| Does this position require a P-Card? |
No |
| Is having a P-Card an essential function of this position? |
No |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
| Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
| Duties/Responsibilities |
Administrative Support
- Serve as the primary administrative support for the Associate Dean for Admissions.
- Manage complex calendars, schedule meetings, prioritize requests, and coordinate logistics involving multiple stakeholders.
- Prepare agendas, briefing materials, correspondence, and follow-up documentation.
- Coordinate travel arrangements and process reimbursements in compliance with university policy.
- Maintain confidentiality and professionalism in all matters.
|
| Percentage of time |
40 |
| Duties/Responsibilities |
Office Operations & Coordination
- Provide centralized administrative support across the Offices of Admissions.
- Coordinate shared meetings, events, and initiatives across enrollment-related units.
- Support onboarding, office workflow, and day-to-day operational needs.
- Maintain office records, documentation, and standardized processes.
|
| Percentage of time |
25 |
| Duties/Responsibilities |
Communications & Stakeholder Support
- Serve as the primary point of contact for phone calls and emails directed to the Office of Admissions, ensuring timely, accurate, and professional responses or appropriate routing.
- Support applicant, student, and stakeholder communications as needed, ensuring timely and accurate responses.
- Coordinate communications related to admissions cycles and enrollment milestones.
- Maintain documentation of processes and reports.
|
| Percentage of time |
20 |
| Duties/Responsibilities |
Project, Committee, and Office Support
- Provide administrative support for committees or working groups related to admissions functions.
- Prepare meeting materials, record minutes, track action items, and maintain official records.
- Assist with admissions-related documentation and data tracking.
- Work closely with admissions staff in planning and staffing events.
- Liaise with School of Medicine teams to coordinate projects.
- Other duties as assigned.
|
| Percentage of time |
15 |
|
University of Georgia
retirement plan
Mar 05, 2026