Program Coordinator - State-Federal Affairs (50335)

JOB TITLE: Program Coordinator

PROGRAM: State-Federal Affairs

LOCATION: Washington, D.C. -Hybrid

SALARY: $56,213 annually

STATUS: Full-time

ABOUT NCSL:

Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL's mission is purposeful - strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation's most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission. NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four consecutive days every six (6) weeks. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office for four days every six (6) weeks for team meetings and professional development.

ABOUT THE ROLE:

This positionprovides administrative supportto the work of NCSL's Task Forces, Standing Committees, and other activities of the State-Federal Affairs division. The Task Forces and Standing Committees are a major point of engagement for NCSL's members, state legislators and legislative staff, and this position is integral to the success of those activities. This position will support in-person and on-line meetings as well as have a role in general communication with these groups. The Program Coordinatorreportsto thevice presidentof state-federal relations, while also handling assigned functions from other staff.

The Washington, DC-based State-Federal Affairs division is seeking an experienced professional with a successful history of being the administrative hub for a fast-paced, interconnected team. This is a critical position at the center of a team of policy professionals working on a wide range of topics that reflect the many aspects and functions of NCSL's federal affairs program.If you are well organized, self-motivated and like to be at the center of the action, this may be the position for you. Candidates should have considerable experience coordinating travel and events, purchasing and tracking, data entry and retrieval and updating web content. This position is responsible for contributing to a culture of innovation and excellence and ensuring NCSL's work is completed in an objective, neutral and nonpartisan manner.

WHAT YOU'LL DO:

• Coordinates with NCSL Task Force and Standing Committee staff on assembling member names for participation on committees or task forces, coordinates with NCSL Leaders' Center on invitations, tracking registration, site planning and meeting logistics, working with NCSL's travel agent, communication with participants, virtual and on-site support functions including managing member logistics questions, creating name badges and other meeting materials as needed, and expense-report processing.
• Assists with regular email communication to task force and committee members and ensures task force members and sponsors lists are current with correct contact information.
• Performs a variety of clerical tasks independently for the program, including word processing, editing, creating graphics, formatting, posting, and distributing various publications.
• Assists with meeting planning for the program including invitation clearances with the other programs, correspondence with our members, logistics, site planning, travel arrangements, communication with participants, virtual and on-site support functions, and expense-report processing.
• Responsible for updating and coordinating the maintenance of content on NCSL.org, including assisting with the development of project databases and other collections.
• Provides exemplary member service, including managing inbound and outbound communications with members.
• Acts as a liaison for members, vendors, and internal and external individuals and organizations.
• Promotes and supports in-person and online meetings and webinars with staff.
• May compile budget and expense documents and assist in the preparation of proposals and reports, including the use of online external systems. This may include assisting the directors with budgets for grant applications in Excel.
• Coordinates hiring process, including scheduling interviews and administering skills assessments.
• Trains staff on organizational processes and computer applications.
• Compiles, drafts and generates program or project status reports.
• Performs other responsibilities as needed.

SHARE YOUR KNOWLEDGE:

Supervisor/Management Responsibilities:

N/A

THE WORK ENVIRONMENT: This full-time position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer. NCSL provides a unique hybrid remote work policy with the requirement that staff travel on their own fare to the NCSL office for four days every six (6) weeks for team meetings and professional development. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS FOR SUCCESS:

Minimum Qualifications:

• High school diploma (or its equivalent) plus five years of progressively more complex administrative experience.
• Proficiency in computer-based clerical duties, including Microsoft Office and other software programs; ability to learn new procedures and applications.
• Expertise in communicating clearly and professionally in writing and orally and dealing discretely with sensitive information.
• Experience working both independently and collaboratively as circumstances dictate.
• Proficiency with simultaneously managing multiple tasks and deadlines.
• Competency working under deadline pressure and adapting to changes in workloads.
• Superior customer service and organizational skills with strong attention to detail.
• Creative thinking and problem-solving skills.
• Ability to travel by air approximately 5-8 times per year, generally for 1-3 nights.

YOUR BENEFITS AT A GLANCE:

NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days every six (6) weeks. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office every six (6) weeks for team meetings and professional development. We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Your total compensation goes beyond the number on your paycheck. Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off to volunteer, and more! Relocation assistance provided for out-of-state candidates.

HOW TO JOIN OUR TEAM:

If you are a purpose-driven, dedicated professional looking to give as much as you get - submit your resume and cover letter by 11:59 PM MT, March 20, 2026 for best consideration. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx. We are looking forward to receiving your application!

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.