Position Details
Position Information
| Recruitment/Posting Title |
Administrative Coordinator |
| Job Category |
URA-AFT Administrative |
| Department |
Transportation Services UW |
| Overview |
The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Division of Institutional Planning & Operations (IP&O). The position reports to the Assistant Director, and has oversight of functions that provide critical front-line customer service to the university community regarding all Rutgers transportation.
Among the key duties of this position are the following:
- Responsible for all charter service & paratransit service scheduling, vehicle assignments, and transportation invoicing, billing and record keeping.
- Responsible for monitoring the work of all transportation performed, ensuring the work follows protocols & direction from the customer and provider, and meets pre-determined standards of performance from the Department of Transit Services.
- Ensures adherence to protocols, policies, and procedures.
- Oversees the day-to-day operations of the Rutgers Bike Program that rents bikes and bike lockers to the Rutgers Community. Ensures payment and customer service for the Bike Program.
- Has oversight of functions that provide critical front-line customer service to the university community regarding all Rutgers transportation.
- Provides input and assists with all customer service.
- Expected to work all events that Rutgers Transportation is involved in.
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Salary Details |
|
| Minimum Salary |
59893.480 |
| Mid Range Salary |
73909.480 |
| Maximum Salary |
87925.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelors degree in related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, work organization, coordination and facilitation.
- A minimum of two years relevant experience in an administrative function.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent communication skills and computer literacy.
|
| Preferred Qualifications |
- A general knowledge of streets, bus stops, buildings, bus routes on the Rutgers campuses is preferred
|
| Equipment Utilized |
- Knowledge of Microsoft Office software including Word, Excel, PowerPoint, Outlook
|
| Physical Demands and Work Environment |
- This position will be required to work all home football games and some special events. This will involve standing for some periods of time.
|
| Special Conditions |
|
Posting Details
| Posting Number |
26ST0299 |
| Posting Open Date |
02/24/2026 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Rutgers University - New Brunswick |
| City |
New Brunswick/Piscataway |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Feb 24, 2026