Payroll Prevailing Wage Specialist

Northeast Paving Benefits:

• Company Paid Basic Life Insurance
• Company Paid Long Term Disability Policy
• Company Paid Vacation & Holiday Pay
• Company Paid Parental Leave
• Company Paid Maternity Leave
• Company Paid Employee/Family Assistance Program (EAP)
• Voluntary Medical & Vision Insurance
• Voluntary Dental Insurance
• Voluntary Short Term Disability
• Voluntary Supplemental Term Life
• Voluntary Accident, Legal, Hospital, Critical Illness Policies
• 401(k) Plan w/Employer Match
• Annual Company Stock Purchase Opportunities
• Discount Partnerships: Verizon, Ford, Perkspot
• Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

General Description

The role of Prevailing Wage Specialist ensures full compliance with the Davis Bacon Act, state prevailing wage laws, and project specific reporting requirements. This role is responsible for preparing, auditing, and submitting certified payroll across multiple states for both union and non union workforces. The Specialist provides expert guidance to internal teams while maintaining the highest standards of accuracy, timeliness, and regulatory compliance.

Key Duties

• Prepare, review, and submit weekly Certified Payroll Reports (CPRs) for multiple states, ensuring compliance with federal, state, and local prevailing wage requirements.
• Conduct detailed reviews of CPRs, including the Statement of Compliance, Wage & Hour Records, Deduction Records, and Fringe Benefit Records, ensuring accuracy and completeness.
• Verify that all required fields-such as dates, signatures, classifications, and project information-are properly completed and compliant with governing regulations.
• Confirm employees are paid correctly according to applicable wage determinations, job classifications, fringe benefit requirements, and locality-specific wage tables.
• Audit all payroll calculations for accuracy, including project gross wages, weekly gross wages, approved deductions, and net pay.
• Research and resolve issues such as missing payrolls, discrepancies identified during interviews or observations, and requests for proof of payment or employee verification.
• Utilize electronic certified payroll reporting systems including, but not limited to, LCPtracker, AASHTOWare, Skillsmart, DocExpress, eMars, Elations, and state specific platforms.
• Perform other payroll administrative duties as assigned.

Professional Skills & Standards

• Strong analytical skills, attention to detail, and the ability to interpret complex wage determinations and compliance requirements.
• Maintain strict confidentiality regarding employee pay, personnel data, and proprietary project information.
• Ability to manage multiple deadlines and projects simultaneously with excellent time management and organizational skills.
• Perform additional tasks as needed to support payroll operations and compliance functions.

Qualification Requirements

General

To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

Education and Experience

• Proven, hands on experience with Certified Payroll reporting, including Davis Bacon, state prevailing wage laws, and electronic CPR systems.
• High school diploma or GED required; minimum two (2) years of administrative experience required.
• Ability to understand and interpret wage determinations, project specifications, and regulatory requirements.
• Strong ability to communicate effectively with managers, employees, subcontractors, and compliance agencies.
• Demonstrated ability to meet strict weekly deadlines and manage time sensitive compliance responsibilities.
• Excellent written and verbal communication skills with the ability to explain complex requirements clearly.
• Highly organized and detail oriented, with the ability to maintain accuracy while working in a fast paced environment with frequent interruptions.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Must possess a valid driver's license with a clean driving record.

Physical Demands

• Periodic physical effort, including standing, may be required during a regular eight hour workday.
• Ability to stand for extended periods and to stoop, bend, and crouch as needed to perform essential duties.
• Ability to lift at least 15 pounds frequently and carry up to 10 pounds.

Work Environment

• Work is performed primarily indoors in a typical office environment, with occasional visits to construction sites or manufacturing facilities as needed.
• The typical office work environment is quiet.

Demonstrates Safety 1st It is important for members of our team to be actively involved in their own safety, while being considerate of fellow employees.

• Assess work environment for possible hazards and makes sure training is adequate to the task.
• Has proper personal protective equipment and tools, uses them appropriately for the given task.
• Speaks up if seeing an unsafe act
• Identifies and turns in near miss reports
• Asks for help, when needed, to perform tasks safely.
• Considers if there is a safer way to perform work and communicates.

Northeast Paving is a full-service paving and construction company operating throughout the northeastern United States. Our teams are capable of handling projects of almost any size and scope, from resurfacing a commercial parking area to constructing high-traffic interstates. The work we do includes roadway construction, railway and bridge construction, paving and resurfacing, utility and drainage installation, and more. Our teams successfully deliver hundreds of projects every year-safely, successfully, and to the exact specifications of our clients.

We support a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.