Administrative Specialist - Independence RLC (.75)

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Administrative Support - Supporting Action/Task May Include:

• Provide support to students and faculty by preparing classroom materials, day -to-day computer and IDL support, textbook ordering, proctoring exams, processing ID's and parking permits.
• Open and close building when needed
• Schedule appointments for students/inquiries with various student services personnel/confirm with students.
• Collect and process payments and fees for students/inquiries/stakeholders
• Assist students and prospects with questions, class requirements, admissions, class schedules, registration, orientation, financial aid and other student service-related matters
• Prepare course files, room schedules, run class rosters and contact students if cancellations occur
• Communicate with students, co-workers, and stakeholders by phone, email and in-person

6. Operations & Facility Coordinators - Supporting Action/Task May Include:

• Coordinate facility operations by monitoring building systems, reporting issues, and submitting service requests to custodial, maintenance, IT, and security teams.
• Manage building access and room usage by processing access requests, maintaining space use records, and assisting with room reservations and rental documentation.
• Assist with special projects and events by helping with preparation, marketing, and on site support.
• Support staffing operations by preparing monthly schedules for part time staff and reviewing and submitting timecards to ensure coverage.

Minimum Qualifications:

• Associate degree in related field OR
• Education in related field combined with related occupational experience totaling 2 yrs. OR
• Related Occupational experience totaling 2 yrs.

This position reports to: Manager - College Connections & Regional Locations

Starting annual/hourly salary range based on education and experience: $23.61 - $30.24

This position would include competitive salary, along with a wide variety of benefits available to 30-hour a week positions for Western Technical College Employees. These benefits include: health, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, flexible spending account for health & dependent care, employee assistance program (EAP), and tax-sheltered retirement annuity programs - 457 & 403(b). We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Military paid leave, and Leave donation.

Applicant review will begin: Monday, March 2, 2026

Start Date of: April 2026

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

An Equal Opportunity/Access/Employer And Educator

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.

Non-Discrimination Notice

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:

John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711