Office Coordinator

Facilities and Office Coordinator

We are seeking a Facilities and Office Coordinator to support the daily operations of our office and ensure a well organized, secure, and welcoming environment for employees and visitors. This position plays a key role in facility oversight, administrative operations, and security coordination while partnering closely with multiple internal teams.

Key Responsibilities

Facility Operations

• Serve as the primary contact for building maintenance, custodial services, and external vendors
• Monitor service requests and ensure timely resolution
• Track vendor performance and prepare for upcoming contract renewals

Security Coordination

• Support the Facility Security Officer with visitor credential reviews and documentation
• Maintain accurate records within DISS and other required government security systems
• Assist in safeguarding the facility and protecting classified or sensitive information

Administrative and Office Operations

• Manage front desk activity and provide a professional experience for guests and clients
• Oversee day to day office operations, supplies, and equipment needs
• Direct internal and external communications to the appropriate personnel
• Maintain organized administrative, personnel, and operational records

People Operations Support

• Assist with budgeting and payroll related tasks
• Coordinate interviews, scheduling, and job posting needs
• Support onboarding and offboarding processes, ensuring accurate documentation and smooth transitions
• Assist with company events, internal meetings, and special initiatives

Qualifications

• Two or more years of administrative or operations support experience
• Strong organization, communication, and time management capabilities
• Ability to manage confidential information with discretion
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Experience working in a fast paced and multi priority environment

Additional Requirements

• Ability to be onsite daily
• Must complete a Department of Defense Tier 3 background investigation
• Ability to obtain and maintain a SECRET security clearance
• SF 86 must be submitted within two weeks of employment