Position Title: Project Financial Analyst II
Work Location: Waukegan Road, North Chicago, IL 60064
Assignment Duration: 12 months - Possible Extension or conversion
Work Schedule: Onsite Tuesday to Thursday; Monday/Friday Remote. First week of the month may require extended hours.
Work Arrangement: Hybrid
Position Summary:
As a project finance coordinator, you will be responsible for the financial aspects of IT projects supporting the R&D function. This role plays a pivotal role in ensuring the success of projects by supporting Portfolio Managers in providing accurate data and insightful analysis.
Background & Context:
The Organization is a global leader in the biopharmaceutical space. This role specifically supports the R&D IT organization, assisting three Portfolio Managers who oversee approximately 20+ projects each.
Qualification & Experience:
- Bachelor's degree in finance, accounting, project management or a related field (Associate degree + experience acceptable).
- 3+ years of work experience managing projects with an emphasis on cost management.
- Must be proficient in MS Excel (VLOOKUP, Pivot Tables, formulas).
- Ability to multi-task and manage multiple projects under tight deadlines.
- Ability to establish and maintain effective working relationships with stakeholders.
- Experience with SAP, SRM, PowerBI and Clarity PPM a plus.
Key Responsibilities:
- Monitor IT operating and capital expenditure on a regular cadence to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization and spend.
- Support Portfolio Managers in month-end close processes, such as analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.
- Support Portfolio Managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, request for capital expenditure status, software renewal timelines, and cost reallocation opportunities.
- Collaborate with portfolio managers, project managers, business system analysts, IT operations and other project stakeholders to develop and monitor project cost plans and submitting capital funding authorizations.
- Collaborate with cross-functional teams including project accounting, finance, and procurement to capitalize and close-out on authorizations in partnership with Portfolio managers.
- Support Portfolio Managers in monitoring and controlling budget; update comprehensive financial forecasts based on project progress and changes in scope, schedule, resource allocation and other project dependencies, while anticipating and communicating potential financial risks and opportunities.
- Monitor project health dashboards and raise risks and issues to Portfolio managers and project managers ensuring PPM tools contains accurate data.
- Coordinate the renewal of IT licenses, subscriptions, and contracts in collaboration with business system analysts and IT system owners.
- Maintain statements of work (SOW) and purchase orders (PO) to track vendor commitments and invoice receipt.
- Partner with Project and Portfolio managers to ensure that projects adhere to financial policies, regulations, and accounting standards for IT projects.
- Provide feedback on opportunities for process improvement and/or leveraging technology to automate tasks, reports, and processes.
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Spectraforce Technologies
Feb 12, 2026