Temporary Administrative Associate - Texas Institute for Electronics (UTEMPS)

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Job Details:

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. Please note that this assignment is located at the West Pickle Research Campus. The projected end date is August 14, 2026.

Provide high-level administrative and project support to the TIE Business Strategies Team by coordinating meetings and events, managing calendars and deadlines, and preparing professional agendas and correspondence. Ensure smooth execution of partner-facing activities and internal operations by supporting agreement workflows, maintaining CRM/contact records, coordinating travel and expenses, and proactively anticipating needs to keep projects and engagements on track.

• Meeting & Event Coordination: Work directly with the TIE Business Strategies Team to coordinate and schedule meetings, calls, events, site visits, etc. Prepare detailed agendas. Draft polished correspondence for outside parties. Agreements & Memoranda: Work with TIE and various UT Austin technical and contracts staff to initiate, monitor, and shepherd the execution of Non-Disclosure Agreements (NDAs), Business Contracts, Purchase Orders, MOUs, LOIs, and other agreements & documents as needed. Ensure that all such agreements & documents are executed in a timely fashion. Deadline & Calendar Management Track deadlines and ensure that calendars of key TIE staff are up to date with relevant events, calls, meetings, conferences, etc.

• Project Support: Assist in building and maintaining customer and partner contact lists and communication logs, and documenting areas of follow-up along with meeting minutes, e-mails, and phone calls. Make entries as needed in TIE's Customer Relationship Management (CRM) database. Event & Expense Management: Book travel, manage reimbursements for TIE Business Strategies staff. General Functions: Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress, problem-solving, and making adjustments to plans. Anticipates what is needed to accomplish the success of an event, project, or process and plans/executes accordingly. Additional duties as deemed necessary.

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams, etc.) Excellent written/verbal communication, analytical, problem-solving, and organizational skills. Ability to learn and adapt to changes. Strong attention to detail. Ability to multitask and prioritize. Able to anticipate and proactively solve problems before they escalate. Ability to maintain confidentiality with NDAs, financials, client relationships, etc. Flexible & resilient, able to deal with tight deadlines, last-minute travel changes, etc.

Bachelor's degree, Proficiency with SharePoint. Proficiency with SmartSheet Prior experience working in the semiconductor or other tech industry.

$28.50

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

• Hours per week - 40

• The work hours are from 8:00 a.m. to 5:00 p.m.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.