Training Contracts Coordinator (Contract)

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Job Description:

Airbus Commercial Aircraft is looking for a Training Contracts Coordinator (Contract) to join our Credit Management and Services Team based in Miami, FL.

In this role, you'll support our Contracts Administration and Order Services Desk with customer requests, obtaining PO's and invoicing.

Meet the Team:

The Customer Support team provides aircraft operations support throughout the aircraft's operational life. The team coordinates, implements and monitors all services customized to meet the customer's specific needs, to ensure a positive customer relationship.

Your Working Environment:

The Airbus Training Center (ATC) in Miami provides flight and maintenance crew training for Airbus airline customers - primarily for those based in the Americas. The custom-designed, 110,000-square-foot complex trains more than 2,000 cadets each year in a range of (six) full-flight simulators, innovative computer-based training classrooms, and cabin door and slide trainers - all simulating the A320, A330, A340 and A350 XWB families of aircraft. In Miami you'll also find the Airbus Latin America headquarters. A team of 60 employees there provides sales, marketing, contracts, customer support and communications for the region's commercial aircraft, helicopters and space & defense divisions.

Your Challenges:

Primary Responsibilities:

INVOICING: 25%

• Prepare and Invoice the Customer for the Training signed up and received as directed by the training contract administrator, recording all Customer purchase Orders in SAP. Prepare invoicing from the Order Services as requested by the Order Services team.

RECONCILE: 25%

• Interact with the Airbus Finance team in Lisbon/Herndon when Payment notifications have been received. Identify the accounts to be applied and clear specific invoices issued so they can be processed and cleared from the customer account.

REPORTING: 25%

• Issue monthly reports for contractual/additional training invoices to the NA and Airus SAS, Tax Department. Update the Team Program in Miami andEurope with both contractual and additional training information and changing the status when training has been completed.

CUSTOMER INTERACTION: 25%

• Obtain PO's for RDAF requests. Contact Customers and request copies of PO's so the order can be processed.

Additional Responsibilities:

• Other duties as assigned:

Your Boarding Pass:

Required:

• High School diploma or equivalent

• 2 years College or work experience in lieu of education

• two- three years experience in invoicing and account reconciliations

• Experience working directly with Customers or Clients. Comfortable with direct communication when needed.

• Authorized to work in the US, Able to work in US without current or future need for visa sponsorship

• Fluent in English, good communication skills

• Excel, Google docs, sheets

Preferred:

• Some College or relevant experience.

• SAP experience

Physical Requirements:

• Onsite or remote: 75% on site. Three days a week in the office.

• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.

• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.

• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.

• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.

• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.

• Sitting: able to sit for long periods of time in meetings, working on computer.

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

• Standing: able to stand for discussions in offices or on production floor.

• Travel: able to travel independently and at short notice.

• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.

• Personal Protective Equipment could be required if in an area that requires PPE. Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site

• Administrative position only NO PPE required: Steel-toed shoes are required for all shop floor visit, appropriate hearing/eye protection may also be required when visiting the shop floor.

Ability to work in the US without current, or future, need of visa sponsorship is required for this position.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

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