New

Payroll and Benefits Manager

Vaco
$85,000.00 - $90,000.00 / yr
United States, Kentucky, Louisville
Feb 04, 2026
Job Summary The Payroll & Benefits Manager is responsible for overseeing accurate, timely payroll processing and the administration of employee benefit programs. This role ensures compliance with federal, state, and local regulations while delivering a positive employee experience related to pay and benefits. The ideal candidate is detail-oriented, highly organized, and experienced in managing payroll operations alongside benefits administration. Key Responsibilities Payroll Management Manage end-to-end payroll processing for hourly and salaried employees across multiple states (if applicable) Ensure payroll is processed accurately and on time, including bonuses, commissions, and adjustments Maintain compliance with federal, state, and local payroll laws and tax regulations Reconcile payroll reports and resolve discrepancies Serve as the primary point of contact for payroll-related questions and issues Coordinate payroll audits and support year-end processes (W-2s, 1099s) Benefits Administration Administer employee benefit programs including medical, dental, vision, life, disability, and retirement plans Manage open enrollment and employee benefit communications Act as the liaison between employees and benefit vendors/providers Ensure benefit deductions are accurate and reflected correctly in payroll Monitor benefits compliance (ACA, ERISA, COBRA, FMLA where applicable) Analyze benefit offerings and recommend improvements based on cost and employee needs Systems & Process Improvement Maintain and optimize payroll and HRIS systems Partner with HR and Finance to improve payroll and benefits processes Develop and maintain payroll and benefits policies and procedures Ensure data integrity and confidentiality across systems Leadership & Collaboration Lead, train, and mentor payroll staff (if applicable) Collaborate closely with HR, Finance, and leadership teams Support employee education on payroll and benefits topics Qualifications Bachelor's degree in Accounting, Finance, Human Resources, or related field preferred 5+ years of payroll experience, including benefits administration Experience managing payroll for multi-state organizations preferred Strong knowledge of payroll laws, tax regulations, and benefits compliance Proficiency with payroll systems (ADP, Paychex, UKG, Workday, SAP, or similar) Advanced Excel and reporting skills Skills & Competencies Exceptional attention to detail and accuracy Strong problem-solving and analytical skills Ability to handle sensitive information with confidentiality Excellent communication and interpersonal skills Ability to manage multiple deadlines in a fast-paced environment Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.