Program Coordinator

The Office of Opportunity and Outreach

Full Time

87562BR

Job Summary

The Office of Opportunity and Outreach (O&O) Operations Team seeks an experienced Program Coordinator to provide comprehensive administrative and program support to the Central Office of O&O. Under the supervision of the Senior Program Manager, the Program Coordinator will take ownership of evolving administrative responsibilities that directly contribute to O&O's mission and initiatives, and operational efficiency. The Program Coordinator is a key role in providing program coordination and administrative assistance to O&O's Vice Chancellor of Opportunity and Outreach (VCOO), Assistant Vice Chancellor and Chief of Staff (AVC/COS), and Senior Program Manager, as well as supporting the overall operations of the Central Office, and high-impact initiatives such as the Discretionary Activities and Programs Certification and Review and Anti-Discrimination Initiative (ADI).

The Program Coordinator will assist in the development and management of O&O projects and programs. They will focus on executing and managing a range of administrative tasks, including tracking project deliverables and timelines, supporting cross-functional collaboration, scheduling and meeting coordination, event planning, budget support, and ensuring smooth and effective communication and collaboration with O&O teams and partners across UCSF.

This position requires excellent organizational skills, attention to detail, and the ability to prioritize and execute tasks in a dynamic and fast-paced environment. The ideal candidate will be adaptable, resourceful, and proactive in managing administrative responsibilities with professionalism and discretion. They should be a team player with strong interpersonal skills, capable of cultivating and maintaining positive relationships with program directors, administrators, and external partners.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $72,000 - $154,600 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

As part of its mission to advance health worldwide, the University of California, San Francisco (UCSF) has long been committed to achieving optimal health for all patients, communities, and populations, while fostering an environment of excellence and belonging among its students, trainees, staff, and faculty.

The Office of Opportunity and Outreach serves as the campus leader in advancing and sustaining equal opportunity for every individual in all aspects of the UCSF mission through ongoing assessment, program development, and consensus building. We collaborate with the four professional schools, the Graduate Division, and the health system to build unity and connection across difference and nurture an environment in which all individuals can thrive. Our commitment to equal opportunity and non-discrimination is integral to fulfilling UCSF's vision of delivering the highest standard of excellence in patient care, education, research, and community service.

The Vice Chancellor's Office of Opportunity and Outreach includes oversight of Advancing Excellence in Faculty and Staff Recruitment and Leadership, the Center for Science Education and Outreach; Climate and Belonging; Community Engagement and Dialogue; Disability, Jewish Life, LGBTQ, Multicultural, and CARE Resource Centers; the Office for the Prevention of Harassment and Discrimination, and the direct administrative office of the Vice Chancellor. These centralized services enable system improvements that foster and enhance collaboration, improve our effectiveness, and serve as a cornerstone for innovation and the engagement of all.

Required Qualifications

• 3-5 years Project management experience in the workforce
• Foundational understanding of the history, background and work concepts of the office
• Knowledge of common organization- or research-specific and other computer application programs such as Microsoft Office Suite.
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Ability to use discretion and maintain all confidentiality.
• Analytical / problem-solving skills.
• Ability to multi-task with demanding timeframes.

Preferred Qualifications

• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
• Strong policy analysis techniques.
• Knowledge project management or work management platforms softwares such as SmartSheet, Asana.
• Project Management Professional Certification

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

005257 PROJECT POLICY ANL 3 RP

Job Category

Professional (Non-Clinical)

Bargaining Unit

Research and Public Service Professionals (RP)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Flexible

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Flexible 3 Days Onsite, M-F, 8am-5pm