Contract Administrator IV - IT Purchasing Specialist

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Vanir CM currently has a unique opportunity for a talented individual to assist in the continued strategic growth of our organization. The position of Contract Administrator located in will work collaboratively with colleagues to deliver intelligent solutions that ensure quality project delivery to our organization. Our unique culture fosters growth, communication, and teamwork. As a Vanir employee, you will be a vital member solving complex design, construction, and operational issues with a maintained focus on customer satisfaction.

Essential Duties & Responsibilities:

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the Program.
• Planning for a variety of IT related purchasing needs of the Bond Program. Between
• Effective coordination and communication with all stakeholders.
• Strategic recommendations for IT purchasing solutions and best practices.
• Compliance will all applicable legal requirements and policies/procedures.
• Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
• Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
• Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
• Utilizing the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
• Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize use of external contracts that specifically beneficial for IT purchasing needs.
• Any other tasks as needed under the direction of the Director of Contracts.

Minimum Qualifications:

• Minimum of 7 years of relevant experience
  
• Bachelor's Degree (4 additional years of experience can be substituted)
  
• Experience with procurement subject to California Public Contract Codes
  
• Familiarity with software licensing models (SaaS, subscription, perpetual)
  
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
  
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
  
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
  
• Excellent communications skills, both written and verbal
  
• Ability to work in a fast-paced environment

Preferred Qualifications:

• Experience with electronic bidding platforms, specifically PlanetBids
  
• Certificate related to Public Purchasing or Contract Management
  
• Knowledge of California Higher Education Codes
  
• Knowledge of California Community College Codes
  
• Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday, etc.) at an agency of similar scale

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

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EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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