Project Control Analyst

Join a Company Where You Can Make a Real Impact - and Own a Piece of the Future

Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we'd love to meet you.

We're a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we're not just looking for someone to fill a seat - we're looking for someone who wants to build, innovate, and evolve with us.

Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.

About the Role

AVIAN is looking for a Project Control Analyst to play a crucial role on our contracts team, managing financial aspects of projects for a large contractor support services company. This dynamic position involves collaborating with various departments to ensure effective contract financial management, including financial planning, reporting, billing, and contract compliance. The ideal candidate will have a strong background in accounting or finance, experience with Deltek Costpoint, and a proven track record in government contracting, offering an exciting opportunity to leverage your expertise in a challenging and rewarding environment.

The Project Control Analyst (Career Level 4) is a key member of the contracts team, reporting to the Director of Contracts. This role supports a subsidiary of a large contractor support services company, working closely with Government customers, Prime contractors, Contracts Manager(s) (CM), Program Managers (PM), Sector leads and other relevant Operations personnel to ensure effective contract financial management and performance of projects.

Responsibilities

Financial Planning and Tracking

Initiate, monitor, and maintain proper project financial setup in Deltek Costpoint

• Prepare Estimates and Requests for Quotes (RFQ)

• Monitor project actuals versus projections and collaborate to resolve issues

• Track outstanding project commitments (e.g., travel, subcontracts)

• Assist with Estimate at Completion (EAC) calculations and conduct variance analysis

• Assist with forecasting and projections

• Monitor project burn rates against remaining funding, to include project hours

• Initiate and route at-risk forms for projects as required

• Assist with funding de-obligations and contract closeouts.

Reporting and Analysis

• Analyze project reports to identify and resolve issues

• Perform monthly/quarterly unbilled analysis

• Review revenue, project costs, and profitability; analyze trends and identify opportunities to enhance profit margins

• Communicate project status and findings to relevant stakeholders

• Consistently meet all required month-end close deadlines

Time and Expense Management

• Proactively monitor project timecards, ensuring timely identification and correction of errors

• Verify accuracy of project-related expense reports and ensure timely processing

• Collaborate with the Billing Specialist, Controller, and Director of Accounting to ensure proper coding and timely processing of subcontract/vendor payments

Billing and Invoice Management

• Work with the Billing Specialist and members of the Accounting team to provide customer-specific invoice backup

• Review and approve draft invoices prior to customer submission

• Monitor billing and payment status of customer invoices

• Perform monthly accrual calculations

Contract and Funding Management

• Work with Contract Managers to monitor funding levels and calculate burn rates

• Assist in preparing requests for contract modifications as needed

• Alert Contract Managers to funding needs

• Review and analyze contracts, subcontracts, and agreements to ensure project compliance with financial and reporting requirements

Project Support

• Assist Contracts Manager and Operations team with work authorizations, risk identification and analysis, and execution of internal and external project reviews

• Support schedule updates, analysis, and reporting

• Monitor actual workshare with subcontractors against teaming agreements and notify Contracts Manager and Program Manager when there is a deviation

• Monitors contract ceiling utilization; periodically updating Contracts Manager and Program Manager throughout the contract lifecycle
• Reviews annual escalation recommendations from Sectors and confirms viability of those recommendations

Minimum Qualifications

• Bachelor's Degree, preferably in Accounting, Finance, or other Business or Mathematics-related field. An additional 4 years' experience is acceptable in lieu of a degree

• 5+ years of directly related work experience in accounting, financial analysis, and reporting

• 5+ years of experience using Microsoft Office suite, with advanced Excel skills

• Proficiency in Deltek Costpoint project setup, reporting, and billing

• Experience in Government contracting or defense industry

• Experience with Microsoft SharePoint

• Ability to handle a high volume of projects with varying contract types and complexities

• Strong attention-to-detail and ability to consistently meet deadlines

• Excellent communication and organizational skills

• Proven ability to work independently and collaboratively with accounting, contracts, and Operations team(s)
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Preferred Qualifications

• Knowledge of federal acquisition regulations (FAR) and cost accounting standards (CAS)

Salary range: $96,000 - $117,000 (The offered rate will be based on the selected candidate's knowledge, skills, abilities, and/or experience and in consideration of internal parity.)

About being a part of Team AVIAN

As an employee-owner, you'll be a catalyst for progress - helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it's helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.

Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn't stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

You'll Succeed Here If You...

• See opportunities where others see routine
• Are curious, collaborative, and passionate about making things better
• Enjoy connecting dots across teams, tools, and tasks
• Believe in doing the right thing the right way - even when no one's watching
• Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together
• Embrace a "one team" mindset knowing we are stronger together through trust, transparency and teamwork.
• Understand the power of ownership - and are excited to be part of an employee-owned culture

Why Join Us?

• Employee Ownership: We're not just building a company - we're building a legacy. As an employee-owner, you'll share in our success and have a direct stake in our future.
• Real Growth: We're expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger.
• Purpose-Driven Work: Every improvement you help make is one that adds value - not just for us, but for the people and missions we support.
• Culture of Collaboration: We're big enough to take on meaningful challenges, but small enough that everyone still knows your name.
• Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
• Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran's status.