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Clinical Program Coordinator - UI Health, Pathology Laboratories

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Jan 12, 2026
Clinical Program Coordinator - UI Health, Pathology Laboratories Clinical Program Coordinator - UI Health, Pathology Laboratories Hiring Department: Labs/Pathology Svcs Location: Chicago, IL USA Requisition ID: 1038878 FTE: 1 Work Schedule: Monday - Friday, 8:30AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 1/26/2026 Salary Range (commensurate with experience): $46,624.50 - 98,904.00 / Annual Salary About the University of Illinois Hospital & Health Sciences System (UI Health) The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Program Coordinator screens and processes requests in a detailed manner for Department Pathology and Laboratory Services material for additional testing or send-out to a third party (i.e. legal, vendor, etc.). Performs additional tasks including, but not limited to, scanning, filing, answering phone or email communications, and other duties as assigned to support department operations. Duties & Responsibilities: Client & Physician Communication: Respond verbally or in writing to routine and complex inquiries regarding services, policies, and procedures. Explain lab processes and provide information related to each request. Communicate important updates to physicians, pathologists, managers, staff, and clients. Answer and triage phone calls including frozen section requests, notifying residents/attendings. Answer electronic communications per departmental standards. Consult Case Management: Accession, label, type clinical history and gross descriptions for consult cases. Assign consult cases to appropriate attending. Track, organize, return consult cases per schedule. Obtain legally required patient/family consent for outside material (AP / Genetics). Specimen / Send-Out Coordination: Review, prepare, and send material according to institutional and regulatory policies including HIPAA. Independently assess specimen suitability for send-out testing; notify physicians if unacceptable. Manually/electronically scan and link external test results in EMR with high accuracy. Provide Clinical Pathology send-out coverage including centrifuging, aliquoting, inoculating, storing, and distributing specimens. Documentation & Data Integrity: Maintain and update complex alpha/numeric filing systems. Ensure accurate retrieval/distribution of slides and reports. Compile surgical pathology, cytology, and autopsy reports. Compose letters, formal correspondence, and documentation as needed. Record surgical specimen descriptions when required. Other Duties: Maintain a neat, orderly and safe working environment in line with OSHA Bloodborne Pathogen standards. Interact professionally with physicians, patients, staff, and visitors. Distribute materials and arrange facilities. Order office and laboratory supplies. Prepare, route, and manage incoming/outgoing mail. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree. At least one (1) year work experience in Clinical Pathology Laboratory setting. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications: Possess excellent organizational skills and attention to detail. Have the ability to prioritize and coordinate activities within the office units. Knowledge of laboratory and hospital information systems strongly recommended. Have expert knowledge of medical terminology. Ability to utilize various computer software efficiently. Exhibit responsiveness and initiative when dealing with client inquiries, conveying competency and helpfulness. Have the ability to learn University and College policy and rules and to integrate changes into the workflow. Must be able to effectively communicate these policies and rules to clients and defend them. Able to learn and operate office equipment used in the performance of designed responsibilities. Skill in oral and written communication. Ability to work effectively with lab personnel, medical students, pathology residents, attending pathologists, and hospital staff as well as current and potential clients. Exhibit a professional attitude when working with the public, vendors, and/or medical personnel at all levels. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18767?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3fa55e3ac9d93b49b7f2351f4d90b263