Executive Assistant II

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree plus three (3) years of administrative or related experience or

• High School diploma/GED, plusseven (7) years of administrative or related experience required.

Knowledge, Skills & Abilities:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities:

• Provide executive-level administrative support to the Department Chair and Assistant Chair.

• Coordinate day-to-day departmental operations with minimal supervision.

• Serve as liaison and primary point of contact for other programs, departments, and agencies, offering guidance and appropriate correspondence.

• Manage the Chair's calendar and oversee departmental conference room scheduling.

• Create, edit, and prepare program and presentation materials.

• Coordinate departmental travel, including preparing itineraries, processing travel authorizations, and submitting reimbursements in partnership with UAMS Travel.

• Arrange travel-related logistics for recruitment activities.

• Reconcile departmental credit card expenses in collaboration with Travel and Procurement.

• Provide backup support to the Procurement Specialist.

• Approve and process payroll for all hourly employees.

• Coordinate and execute departmental special events.

• Serve as a point of contact for service requests, equipment needs, and repairs.

• Responsible for departmental inventory, management, and organization.

• Maintain overall department upkeep, ensuring common areas and shared resources remain orderly and functional.

• Support monthly faculty meetings, including scheduling, preparing agendas, and distributing materials.

• Perform additional tasks as assigned to support departmental operations.

Additional Information:

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.