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Senior Project Coordinator, Project Management Office

Mass General Brigham (Enterprise Services)
United States, Massachusetts, Somerville
399 Revolution Drive (Show on map)
Dec 23, 2025
Primary Responsibilities: Project Support Provides support and coordination for assigned activities, ensuring all assignments and projects are delivered on-time and within scope Assists in driving the objectives of the select projects and committee(s) forward by collaborating and serving the teams and/or chairs' needs Oversees meetings logistics by working with stakeholders, administrative assistants, and others to ensure key stakeholders are in meetings/engaged in the work Assists in developing and maintaining detailed project plans with timelines, milestones, and dependencies with appropriate interim milestones to mark progress Partners with project leadership to plan project activities, determine meeting agendas, and facilitate as appropriate; takes detailed meeting minutes and documents key takeaways such as decisions and action items Coordinates activities of MGB subject matter experts to support their assigned project responsibilities Proactively identifies potential issues / challenges to project implementation, escalates them to leadership, and supports devising contingency plans Analysis Performs data analysis and manipulates large amounts of data to support business decision-making; presents data to both business and clinical constituents in an accurate, meaningful, and concise manner; converts data into persuasive presentations for leadership Gathers data and compiles information from a variety of disparate sources and ensures data integrity using quality checks at various points in the process Provides input to the team or senior leadership on additional analyses and key next steps Communication and Collaboration Develops strong, positive relationships with all levels of staff across MGB; collaborates with these colleagues to leverage their expertise and experiences to advance the work objectives Participates in relationship building by providing exceptional customer service and resourcefulness; exhibits professionalism in serving as a point of contact for work. Develops and disseminates accurate, relevant, and timely project updates to project leadership, subject matter experts, committees, and MGB leaders Prepares concise, creative, professional summaries of analyses and plans for members of Senior Leadership and others, as appropriate Creates draft written documents for project meetings, workshops, working sessions with the goal of facilitating decision-making, and advancing and achieving the stated milestones and objectives; obtains edits from leadership constituencies as needed and ensures information is depicted with polished formatting and graphics What You'll Bring* Education: Bachelor's Degree Related Field of Study required Experience: 1+ years of project management or project support experience required Proficiency in Microsoft Office (Word, Excel, PowerPoint, Visio, SharePoint) required, and adept at learning new software applications. Prior business analysis and project coordination experience in a complex multi-faceted organization working with senior level leaders across multiple locations preferred Additional Knowledge, Skills and Abilities: Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously. Basic financial/accounting skills. Strong oral and written communication skills. Full-time (40 hours Monday through Friday) standard business hours Hybrid working model: On-site at Assembly Row in Somerville, MA approximately 3 days/week, and on MGB hospital campuses based on business needs. Days in office vary depending on current project work. May involve work outside usual business hours (Some weekend retreats and evenings / early mornings to meet with clinicians. Need to be flexible with hours worked.) Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.