HR & Payroll Coordinator

The incumbent will be responsible for aspects of staff, student, faculty and non-faculty academic recruitment, appointment, onboarding, extension and separation according to UC policy. They will assist with departmental personnel and payroll activities for faculty, staff, academic and non-faculty employees, national and international academic, graduate and undergraduate student employees, and volunteers. The incumbent will respond to requests from all levels of campus including applicants, students, staff, faculty, the School of Medicine Dean's Office on Academic Personnel, the Vice Provost of Academic Affairs, Human Resources, Compensation and Payroll. The incumbent will process visa actions in collaboration with Services for International Students and Scholars (SISS) for foreign nationals working on or visiting campus for assigned title codes.

Apply By Date: January 5^th, 2026 at 11:59 pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School diploma or GED or equivalent experience
• Experience with human resources processes, systems, and personnel administration including handling confidential information.
• Experience with a paper free, virtual office environment.
• Experience working with word-processing, spreadsheets, e-mail, web explorer, financial and payroll systems software.
• Experience in payroll processing with an automated system and payroll calculations.
• Experience reviewing and preparing time reporting documents and/or providing payroll services.
• Writing skills to independently compose official letters, position descriptions, interview questions, correspondence, and analyses.
• Interpersonal, verbal, and written communication skills to clearly and effectively interact with a diverse group of individuals to secure and/or provide information to clarify situations, provide training, resolve problems, and provide feedback.
• Analytical and fact-finding skills to elicit information with discretion to clarify inquiries and requests; to develop creative solutions to general problems, initiative to attempt unfamiliar projects/assignments; and to respond with flexibility to requests for assistance.
• Ability to achieve timely progress on multiple simultaneous projects, meet tight deadlines and maintain a high level of productivity.
• Proven auditing and analytical problem-solving skills for the identification and resolution of unique and unforeseen problems in a logical, timely, creative manner, documenting actions so information will be available at a future date.

Preferred Qualifications

• Bachelor level degree, related to Human Resources
• 2 years direct HR experience.
• Experience working for university, government, or non-profit.
• Experience with collective bargaining agreements.
• Experience working with student employees.
• Experience working with research labs and Faculty members.
• Experience with the structure and function of the UC Davis Human Resources Office, UC Davis Benefits, UC Davis Employee Labor and Relations, UC Davis Leave of Absence Office, Risk Management, and UC Davis Workers Compensation.
• Experience with VISA processing.
• Knowledge of and experience with UC platforms including Ecotime, RECRUIT, MIV, UC Path, AggieService, People Admin, Banner, AggieTravel, and other UC internal systems.
• High degree of skills working with confidential information.
• Knowledge of Academic titles and understanding of categories of University employees.

Key Responsibilities

• 60% - Staff and Academic Personnel/ Human Resource Administration
• 35% - Payroll and Leave Administration
• 5% - International Visa Preparation and Management

Department Overview

The Department of Pathology and Laboratory Medicine is a large, diverse, multi-site department whose mission is to be scientific leaders who promote excellence through clinical diagnostics, next generation innovation, collaborative discovery and world class education in service to all communities. UC Davis is leading the way in diagnosing, treating, and ultimately preventing disease. Pathology brings these tools together with education and patient care to transform the field. This position sets the highest standards for professionalism and administrative competency as the department continues a period of growth and restructuring. The department has over $12 million in external research funding which supports multi-disciplinary research in neuroscience, cancer, computational pathology, and healthcare delivery science, and co-leads the Center for Diagnostic Innovation. Education is provided at many different levels, including highly ranked required courses and electives for medical students, 16-person residency program, 7 fellowships, and participation in graduate programs. Departmental academic operations are conducted within central administrative offices in various locations at the Medical Center in Sacramento and in research space on both the Sacramento and Davis campuses.

Department Specific Job Scope

This position will perform a variety of human resource, academic personnel, and payroll actions to include general administrative support. Under the direction of the Dept. HR Manager, this position is one of 2 HR/Payroll Coordinators who are responsible for daily Human Resource activities in the Department of Pathology and Lab Medicine within the School of Medicine. The incumbent will be expected to think strategically and demonstrate sound judgment and decision-making skills, especially in complex or ambiguous situations. Must proactively assess benefits/risks and consider long-term implications before taking action or providing recommendations. Daily duties will include Human Resource related actions, tasks, and projects.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 7:00am to 3:30pm
• Location: Alhambra Cannery (HSP051), Sacramento, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Frequent 3 to 6 Hours
• Reaching overhead - Frequent 3 to 6 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks