Administrative Assistant - Secure Network Systems

One team. Global challenges. Infinite opportunities. At Viasat, we're on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We're looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Viasat is seeking a highly motivated and detail oriented administrative assistant to join our growing high-assurance encryption business. You will increase the tempo, efficiency, and quality of business operations, customer engagements, and team member morale. In this role you will provide daily support to the business leadership and as needed assistance to the broader team of engineers, contracts, finance, and operations. You will anticipate the needs of the organization and proactively plan and prepare. You will collaborate with other administrative assistants in adjacent businesses to meet exceptional demands and provide resilience. This is a dynamic position that requires adaptability and a strong ability to multitask in a fast-paced environment.

Support the leadership team's efficient operation by managing complex calendars, reserving travel, submitting reports, publishing, and shipping. Demonstrate teamwork skills, and ability to prioritize and organize as you provide administrative support and handle requests.

Support the broader team to accomplish their goals and tasks:

• Serve as a resource and way-finder helping team members navigate unfamiliar office processes and make organizational contacts
• Coordinate with facilities and IT for new-hire office placement, furniture, computer, and phone resulting in a great first-day experience
• Support team members as they reserve travel and submit expense reports
• Stock office supplies and order lab materials
• Support team members in their purchasing, publishing, and shipping
• Manage purchasing card account
• Maintain distribution lists for Business Areas and teams

Be the face of the company for our visitors and provide our customers with a productive and memorable experience:

• Arrange for conference rooms, catering, AV, security, and guest logistics
• Includes multiple events per week and several large multi-day events each year
• Plan, order, and maintain stock of marketing giveaways
• Support ordering, shipping and tracking of product mockups, product displays, and other marketing materials

Maintain the morale of the team: Plan and execute team events and giveaways

Provide a functional, desirable, and well maintained facility:

• Coordinate facilities project schedules with stakeholders, contractors, and impacted team members
• Communicate project announcements and status
• Coordinate facility improvement projects with the team leadership
• Manage seating locations and office moves
• Submit facilities service requests

Maintain professionalism and strict confidentiality with all materials

• 5+ years' experience in a senior administrative role supporting leadership and large dynamic teams
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects to completion
• Proficient use of Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, ZOOM, and TEAMS
• Experience with technology tools for travel reservations, expense reports, purchasing, and shipping such as Maintenance Connection, CONCUR, Coupa / SAP Ariba, and online shipping software for UPS and FED-X
• Flexible team player, with a can-do attitude, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• U.S. Citizenship required with the ability to obtain a U.S. Secret Clearance

• Active Secret Clearance

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.