Administrative Assistant: III (Senior)

Job Title: Administrative Assistant: III (Senior)

Duration: 12/01/2025 to 05/29/2026
Location: East Hampton NY USA 11937

Pay Rate:$20-$21.40 hourly on W2

JOB SUMMARY

Description:

Job title: Part-time Administrative Assistant
Interview process: 1-2 rounds, first virtual, second onsite
Duration: thru 5/29/2026 with possibility to extend or convert

We are seeking a part-time Administrative Assistant to support the offices This position will provide receptionist duties and general administrative support to the Senior Managing Director and Agents. This opening requires in person work in our offices for the following: 3 days per week from 9 am to 5 pm. The work schedule is Saturday to Monday.

Responsibilities include, but are not limited to:
- Answer calls, screen calls, take accurate messages, and provide information to callers.
- Greet Agents, staff and visitors, ensuring protocols are followed for logging in and out of the office.
- Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
- Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
- Prepare and type board packages, mailing labels, and other documentation.
- Be proficient in all systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
- Basic operational understanding of office printers and copiers, changing toners as needed.
- Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
- Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
- Assist SMD with submission of monthly expense reports.
- Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
- Process outgoing USPS mail, UPS and messenger services.
- Coordinate with the Facility team on repairs.
- Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
- Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.
- Assist with special projects as needed.

Job Requirements:
Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
- 1+ years of experience in a customer centric business environment with administrative duties.
- Proficiency in Microsoft Office Suite.
- Excellent interpersonal skills both verbal and written.
- Diligent with excellent organization skills.
- Ability to interact with both internal and external customers at all levels.
- Professional demeanor and ability to defuse difficult situations in a calm manner.
- Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
- Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.