HR Administrative Assistant (Part-Time)

For 130 years, The Salvation Army of Dane County has offered spiritual ministry, social services, and youth programs to thousands of Dane County residents, without discrimination. We currently serve the most vulnerable members of our community through a wide range of programs, as well as extensive case management services. While we strive to provide compassionate care and a primary goal of all of our programs and services is to improve the life skills and circumstances of those we serve. If you want to help make a difference by serving your community and helping those in need, apply now!

The HR Administrative Assistant coordinates routine human resources processes for The Salvation Army of Dane County. Provides proactive support to employees and supervisors, ensures accuracy in HR administration, and helps maintain compliance with organization and legal standards.

The schedule for this position is as follows:

• Monday-Thursday 9:00AM-3:00PM
• Friday 10:00AM-3:00PM

About the role:

• Serves as the first point of contact for staff regarding routine HR questions and requests, referring complex issues to the Administrative Manager or Divisional HR as needed.
• Coordinates onboarding processes including collecting paperwork, scheduling orientations, and ensuring new hires are set up with the required tools and resources.
• Maintains local accurate, confidential personnel records and tracks required documentation.
• Helps prepare and process status change paperwork for employee updates such as promotions, transfers, wage adjustments, or position changes.
• Assists in termination processes including exit paperwork, benefit notifications, and collection of Salvation Army property.
• Supports recruitment activities by working with DHQ to post job openings, coordinating interview schedules, and communicating with candidates.
• Ensures workplace posters, safety policies, and labor law compliance materials are displayed and updated.
• Tracks training requirements, maintains training records, and assists in scheduling staff for development opportunities.
• Assists the local Staff Engagement Committee in planning and coordinating employee engagement activities and recognition opportunities.
• Drafts and distributes HR-related memos and announcements under the direction of the Administrative Manager.
• Acts as a liaison for employee feedback, ensuring concerns are documented and referred appropriately.
• Assists the Administrative Manager in developing and maintaining local Standard Operating Procedures for HR practices and contributes to the creation and coordination of HR training opportunities for local managers.
• Provides clerical and logistical support for HR initiatives while exercising judgment in setting daily priorities.

Education: Associate's degree in Human Resources, Business Administration or related field preferred.

Experience: Minimum of 1-2 years of administrative experience required; prior human resources experience (recruitment, onboarding, recordkeeping) strongly preferred.

OR

Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Certifications: Valid Wisconsin Driver's License with clearance to drive from TSA insurance.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.