Pathology Office Associate (Levels 1 & 3)

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**Pathology Office Associate positions are available at levels 1 & 3 depending on experience and education:**

General Description:

Under general supervision performs transcription and other secretarial duties in the Pathology Laboratory office.

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

• Performs multiple office functions including answering phones and providing test results to clinical providers by phone or fax.
• Must be able to do some transcription including dictation corrections.
• Coordinates the shipping of patient cases to other institutions for referral. Tracks cases to ensure they are returned.
• Assists in scheduling department functions and daily activities including conference room schedules and conferences.
• Runs management reports including daily outstanding logs.
• Registers patient specimens and corrects errors in billing and/or dictated reports.
• Performs filing of slides, reports, departmental records, and preps records for HIM.
• Retrieves and prepares slides for review by Pathologists before conferences and tumor board.
• Reconciles invoices as requested.
• Maintains clean and organized workstation.
• Performs other duties as assigned

Minimum Qualifications (Level 1):

Education: High School Diploma or GED required.

Experience: 0-3 years of experience required.

Licensure/Certifications/Registrations Required: None required.

Minimum Qualifications (Level 3):

Education: High School Diploma or GED required.

Experience: 5 years of experience in a medical/clinical setting required. Experience in a laboratory setting is preferred.

Licensure/Certifications/Registrations Required: None required.

Knowledge, Skills and Abilities:

• Must be able to work as part of a team and follow instructions.
• Must be able to consistently and dependably report to work as scheduled.
• Ability to maintain accurate records and work accurately with names, numbers, and codes.
• Ability to exercise discretion in handling confidential information and exercise sound judgment.
• Must be able to multi-task and remain calm in stressful situations.
• Must possess ability to understand various operations, policies, and procedures.
• Ability to work and communicate with co-workers and other caregivers, and meet their needs in a professional, polite, courteous, compassionate, and cooperative manner.
• Must display a high level of initiative, effort and commitment towards establishing priorities and completing assignments efficiently.
• Ability to work with minimum supervision and demonstrate attention to detail.
• Knowledge of medical terminology.
• Must have strong verbal and written communication skills, interpersonal skills.
• Must be able to organize and evaluate work requirement to meet deadlines.

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