Grant Accounting Analyst

The Grant Accounting Analyst is responsible for the financial administration and monitoring of federal, state, and local grant projects within the Special Revenue Fund. This position ensures compliance with all applicable regulations and funder requirements by analyzing expenditures, reconciling accounts, preparing reports, and supporting the fiscal close-out of grant-funded projects. The role also collaborates with grants administration and project managers to establish budgets, monitor spending, and maintain documentation for audit readiness.

This position reports to the Accounting Manager.

1. Establish and maintain grant budgets in the accounting system; monitor expenditures against approved budgets and funding restrictions.

2. Approve expenses for compliance with federal OMB guidelines, funder terms, and institutional policies; perform expenditure and salary analyses, and process journal entries or budget transfers as needed.

3. Prepare and submit financial reports and reimbursement requests (monthly, quarterly, and annual) in accordance with grant and funder requirements.

4. Track grant-related accounts receivable, coordinate drawdown or invoicing processes, and reconcile payments received.

5. Maintain, audit and update time and effort reporting and payroll allocations for grant-funded personnel.

6. Collaborate with grant project managers and grants administration to ensure financial activities align with project budgets and allowable costs.

7. Prepare and reconcile grant close-out documentation, verifying that all expenditures are properly recorded in the general ledger.

8. Assist in developing grant proposal budgets and provide financial guidance during the pre-award process as needed.

9. Support annual financial audits and year-end accounting processes, including reconciliations and report preparation.

10. Support grant development as needed and carry out additional duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

REQUIRED:

• Associates Degree in Accounting or Finance
• 2 years accounting experience
• Database experience

OTHER KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient working knowledge of Microsoft Word and Excel
• Working knowledge of integrated database
• Excellent verbal and written communication skills essential
• Excellent organizational and interpersonal skills
• Communicate effectively with internal and external sponsors, students, staff and vendors
• Ability to prioritize time and meeting established deadlines with minimum supervision.

DIVISION/LOCATION: Business Office/ Kenosha
COMP GRADE: 27
FLSA DESIGNATION: Non-Exempt
CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Employment is contingent upon an acceptable background
• Flexibility is needed to accommodate day, evening and weekend business needs
  

Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.