Administrative Assistant, Office of the Dean, School of Nursing

Duke School of Nursing:

• School of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the role of nurses and nursing in the transformation of health care and in the expansion of health equity. The School of Nursing has an inclusive and diverse community that supports the professional goals of its students, faculty, and staff as they pursue excellence. Comprised of 1,600 faculty, staff, instructors, and students, the Duke University School of Nursing, Duke University School of Medicine, and Duke University Health System are a part of Duke Health. The Duke University Health System is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a network of health services. It encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Health Integrated Practices, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations

• Duke University Health System was awarded the American Board of Nursing Specialties Award for Nursing Certification Advocacy for being strong advocates of specialty nursing certification.

• Duke University Health System has 6000 + registered nurses

• Quality of Life: Living in the Triangle

Be You.

The Office of the Dean is seeking an Administrative Assistant to join our team. In this role, you will be a key member of the executive office, providing high-level administrative and operational support to ensure the seamless execution of strategic priorities, executive engagements, and daily operations. Reporting to the Chief of Staff, you will manage complex schedules, coordinate high-profile events, and serve as a professional liaison with internal and external stakeholders. You will also support special projects, research, and initiatives requiring independent judgment and confidentiality. This position is fully onsite and may require early mornings or evenings to support executive functions.

Minimum Requirements

• High school diploma plus two years of post-secondary education in a business-related field.
• Minimum of 4 years of administrative or business experience, preferably in higher education or healthcare.
• Proficiency in MS Outlook (calendar management), Zoom (videoconferencing), and Concur (expense reconciliation).
• Professional business attire and demeanor.

Preferred Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively.
• Critical thinking and problem-solving abilities.

Other Requirements

• 100% onsite position.

• Work Schedule: Monday-Friday, 8:00 AM-5:00 PM (100% onsite). Occasional early mornings and evenings required for Dean-hosted meetings and events.

Be Bold.

Essential Duties

• Serve as the primary point of contact and professional representative for the Dean's Suite, ensuring a welcoming and efficient environment for guests, faculty, staff, and university leadership.
• Independently manage office logistics, including supply procurement, coordination of lunches, hospitality arrangements, and maintenance of executive meeting spaces.
• Coordinate and execute logistics for Dean-hosted meetings, breakfasts, luncheons, and receptions, ensuring timely delivery and catering.
• Support the Dean and Chief of Staff with special projects, research, and administrative initiatives requiring independent judgment and confidentiality.
• Maintain and organize correspondence, invitations, donor communications, and official documents using Duke Box and other university systems.
• Collaborate closely with senior leadership, faculty, and staff to support and advance ongoing initiatives originating from the Office of the Dean.
• Assist in managing the Dean's complex calendar, ensuring alignment with institutional priorities and seamless coordination across departments.
• Support travel planning for the Dean and distinguished guests, including booking transportation, accommodations, and preparing briefing materials.
• Process reimbursements, procurement card transactions, and travel documentation using Concur and other university platforms.
• Manage invitations, RSVPs, room reservations, IT setup, and catering logistics for high-level events hosted by the Dean's Office.
• Maintain highly confidential files, documents, and records, ensuring consistency between electronic and physical documentation.
• Prepare presentations, letters of support, and research-related materials for the Dean.

Choose Duke.

Join a dynamic team in the Office of the Dean at Duke University, where excellence, collaboration, and innovation drive everything we do. You'll have the opportunity to work alongside senior leadership and contribute to initiatives that shape the future of our institution. Learn more about Duke University's competitive benefits package.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Job Code: 00001004 ADMINISTRATIVE ASSISTANT
Job Level: 10

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.