Administrative Assistant

Are you a proactive and detail-oriented professional who enjoys supporting academic excellence behind the scenes? The School of Nursing is seeking a Faculty Affairs Administrative Assistantto join our collaborative administrative services team. This role plays a vital part in supporting faculty, staff, and leadership in advancing the School's academic, research, and service missions.

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations (40%)

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities (10%)

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures (5%)

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums (10%)

• Provides back-up support to other members of the administrative services support team (5%)

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision (20%)

• Assists with faculty data management and training on faculty database and other programs as necessary (10%)

School of Nursing, Faculty Affairs, Administrative Support

For 100 years, the University of Wisconsin-Madison's School of Nursing has been committed to enhancing healthcare through teaching and research. With a mission to develop nurse leaders, innovators, and advocates for the profession and society through research, education, practice, policy, and outreach; we aim to make discoveries, enhance systems, and advance health and health equity for Wisconsin and beyond.

As part of the UW-Madison Health Care Component (HCC) and your work at the School of Nursing, you may have access to PHI (personal health information). All School faculty, staff, students, volunteers, and unpaid affiliates are required to complete HIPAA training as part of their orientation.

The minimum starting salary for this position is $21 per hour. Actual salary will be negotiated based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

While not required, the following experiences and skills are highly valued and will enhance a candidate's ability to succeed in this role:

• Experience working in a professional office environment, particularly in administrative support roles.

• Familiarity with arranging business travel and coordinating logistics for others.

• Experience processing reimbursements or handling financial transactions in a professional setting.

• Prior experience within the University of Wisconsin System or a similar higher education institution.

• Comfort with or exposure to the following tools and platforms: Workday, Concur, Microsoft Word and Excel, Adobe Acrobat, Google Drive and Box, Zoom, MS Teams, or similar virtual meeting platforms

Required

• HS Diploma

To begin the application process, click the "Apply" button.

Please upload the following documents:

• Resume

• Cover Letter

Applicants should attach a cover letter and resume detailing their training and experience as they relate to the required and preferred qualifications listed above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

To help us better understand how your background aligns with the Faculty Affairs Administrative Assistant position, please use your cover letter to address the following three areas:

• Your ability to manage multiple competing priorities, tasks, and deadlines in a fast-paced environment.

• How you demonstrate flexibility and adaptability when responding to shifting needs or unexpected challenges.

• Your approach to organization and communication, particularly in administrative or academic settings.

Please keep your responses concise but substantive, focusing on how your experience and skills support success in this role.

The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Danyell Chupp, dchupp@wisc.edu, (608) 263-5273

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.