Lead Schedule Specialist

Position Title:

Compensation:

Department:

Start Date:

About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: The Lead Schedule Specialist for the College of Sciences and Humanities serves a critical role in creating and maintaining an accurate and vibrant schedule within the college and functions as the principal coordinator between the departments and theCSHDeans Office. This position serves as a lead for two part-time Schedule Specialists withinCSHto promote coordination with not only the college schedules but also with faculty loading. This position serves as a primary resource for internal offices with regard to scheduling and loading policies and procedures. Working directly with the college Director of Budget and Resource Planning, this position helps to build accurate and precise faculty load information each of the three semesters.

Duties & Responsibilities:

1. Serve as a lead for the scheduling team, overseeing the work of part-time Scheduling Specialists; train, assist and troubleshoot all areas of the scheduling and faculty load acrossCSH.

2. Train new staff (department chairpersons, administrative coordinator, and department staff) withinCSHwith regard to scheduling and faculty load process and policies.

3. Assist college Director of Budget and Resource Planning in building faculty load schedules; including both instructional and non-instructional load; entering information in Banner in preparation of running theFLACprocess.

4. Monitor, troubleshoot, and manage departmental and college course input into Banner; serve as the main point of contact for all issues related to class scheduling and faculty load.

5. Work with Senior Systems Specialist for Academic Affairs to assist in monitoring data integrity standards for all schedule and faculty load related data.

6. Support college and department initiatives to analyze and plan term-by-term course offerings to maximize schedule effectiveness and a robust set of course offerings.

7. EvaluateCSHschedule requests for adherence to campus policies and procedures; contact college departments for supplementary information and justifications as necessary.

8. Utilize 25Live to maximize efficiency with classroom space allocation; place all Chemistry and Biology classes within FB (Foundational Sciences Building) as part of schedule build process.

9. TrackCSHenrollments for Associate Dean.

10. Collect and organize data for College reports on progress toward meeting Strategic Plan Priorities for Action.

11. Attend weekly schedule specialist meetings conducted by University Scheduling Coordinator.

12. Perform other related duties as assigned.

13. Maintain regular and predictable attendance.

Minimum Qualifications:

• Associate degree or equivalent combination of education and related experience; or two years of related experience will be accepted in lieu of an associate degree.

• At least three years of office administrative, secretarial or related experience.

• Strong organizational skills.

Preferred Qualifications:

• Bachelor's degree.

• Experience with academic scheduling systems.

• Banner experience; supervisory experience.

• Some experience using R25; project management/coordination.

• Data entry experience.

• Familiarity with academic procedures and calendars.

• Strong communication skills.

• Ability to work independently as well as collaboratively.

How to apply:

For inquiries, please contact:

Dr. Kevin Smith, Associate Dean - College of Sciences and Humanities

Email: ksmith@bsu.edu

Please follow upload instructions to attach all of the required supporting documents listed below. NOTE: Do not use the Autofill feature for resume:

• Cover Letter
• Resume

Applications must be received by November 17, 2025, at 12:01 AM.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.