Administrative Assistant III

• Assist guests, employees, and visitors; act as the face of the PDX Site offices with a service-first mindset.
• Proactively direct FOA related visitors/expats to the appropriate area and ensure a seamless check-in experience.
• Monitor PDX Work Order System (eMaint) for Field Office Administrator requests and take ownership.
• Maintain a clean, organized, and welcoming office environment; take the initiative to address facility needs.
• Deliver clear, accurate, and timely information in-person, over the phone, and via email.
• Manage incoming and outgoing mail, deliveries, and packages with attention to detail and accuracy.
• Support vendor and contractor coordination (e.g., landlord, suppliers, property management); follow up on open items proactively.
• Prepare, manage, and track purchase orders through Ariba; resolve issues collaboratively and creatively.
• Partners with cross-functional departments (IT, Finance, Facilities, Legal, etc.) to provide seamless administrative support.
• Monitor and replenish office supplies; propose innovative ways to improve inventory management and reduce waste.
• Maintain calendars, schedule meetings, and manage conference room bookings efficiently.
• Collaborate on the planning and execution of office events, meetings, and training sessions.
• Take ownership of general responsibilities with a team-oriented approach.
• Support onboarding and off boarding processes, including receiving and returning equipment.
• Continuously create processes and identify process improvements and take initiative to enhance operational effectiveness.
• Jump in to support other administrative functions or special projects as needed with a flexible and proactive attitude.
• Provide high-level support to the Account Teams/QRS BU Budget Team and broader office locations and/or operations.
• Ability to follow direction from team or leadership and own it to completion.

• 2 - 5 years of experience in an administrative assistant/support type role required.
• Minimum HS Diploma required, some college coursework or degree strongly preferred.
• Proven track record of professionalism, integrity, and exceptional internal/external customer service.
• Strong communication skills - both verbal and written - with the ability to interact confidently and clearly across all levels of the organization.
• Creative and proactive problem solver with strong ability to think outside the box and anticipate needs before they arise.
• Highly organized with strong time management, prioritization, and attention to detail.
• Technically proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher); experience with SAP Ariba (procurement systems) and Outlook preferred.
• Can easily learn and manage web-based systems such as SharePoint Online and eMaintenance work order systems.
• Self-starter who is adaptable, resourceful, and highly motivated.
• Excellent interpersonal skills and the ability to build relationships and support cross-functional teams including HR, IT, Finance, Facilities, Legal, BU, and others.
• Schedule is Monday-Friday, onsite in PDX. Occasional after-hour support as needed.
• Ability to contribute in a diverse, fast-paced, and dynamic environment.

• Must be able to lift 33 lbs. or more with two-person lift.
• Set up conference/training rooms, copy rooms, IT equipment, and gown rooms when supporting S/R.
• Various hours standing/walking.
• Drive pool vans, driving record in good standing.
• Assist FAC department with various physical set up/staging requests/events.
• Support warehouse functions such as S/R as needed or requested, e.g., forklift certification, crating/uncrating, moving pallets with pallet jack.

• Proficiency in Microsoft Office Suite.
• Experience with SAP Ariba is a plus.

• High emotional intelligence.
• Ability to work with diverse personalities.
• Strong customer service skills.
• Deep understanding of stakeholder needs.
• Proactive and organized.
• Initiative driven and able to make decisions in ambiguous situations.
• Strong communication across all levels (internal and external).
• Preference for candidates with customer-facing experience.

• 2-5 years of experience.
• Minimum high school diploma required.
• Bachelor's degree preferred; open to new grads.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.