Office of Research and Sponsored Programs: Post-Award Research Concierge

Works directly with faculty and staff who are principal investigators (PIs) on grant-funded projects to carry out research administrative functions related to sponsored grants, agreements, and/or award management (award through closeout). This position serves as a liaison with pre-award and post-award stakeholders, PIs, and other campus representatives. This position will report to the Director/Manager of Office of Research and Sponsored Programs. This is a grant funded year-long appointment with the potential for annual renewal.

Assist PIs with financial management related to grant-funded projects (15%)

• Maintains and monitors grants and contract budgets.

• Tracks budget activity and reconciles expenses, including institutional match documentation.

• Prepares and/or maintains documentation related to administrative grant activities.

• Prepares prior approval requests for project modifications.

• May identify funding opportunities and disseminate to principal investigators.

Other duties as assigned to support Office of Research and Sponsored Programs activities (5%)

Support PIs with administrative tasks related to grant-funded projects (30%)

• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup.

• Purchases general supplies.

• Makes travel arrangements and assisting with travel expense reimbursements.

• Coordinates meeting spaces, food, and lodging.

• Assesses and coordinates student employment needs.

• Purchases computers, cell phones, or other technology.

• Coordinates compensation for research participants.

Document processes and procedures (20%)

• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements.

• Documents processes to create job aids for use by other research administration staff and PIs.

• Organizes and maintains documentation on a file sharing platform (e.g., SharePoint).

• Assists with data collection to support reporting requirements for the NSF GRANTED-BRIDGE project.

• Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Serve as a liaison and expert resource for principal investigators on grant-funded projects (30%)

• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management.

• Interprets existing institutional and granting agency policy and procedure related to overall sponsored project management.

• Builds relationships with PIs and Identifies and connects PIs with campus stakeholders as needed to seek information and/or accomplish administrative tasks.

• Initiates "new award" meetings for PIs to transition from pre-award to post-award support.

• Meets regularly with assigned mentors to build knowledge and campus connections.

• Participates in professional development/training opportunities.

Office of Research and Sponsored Programs

Starting at $46,200 commensurate with experience.

• Associate degree.

• Excellent verbal and written communication skills.

• Strong interpersonal skills, including a customer service mindset and an ability to work with people at multiple levels within the organization.

• Sound judgement regarding personal and confidential information.

• Proficiency in standard software programs, including Excel, Word, and SharePoint.

• Familiarity with grants and sponsored funding.

• Project management skills, including ability to manage and prioritize multiple projects simultaneously.

• Ability to work independently and take initiative to find information needed to complete tasks.

• Bachelor's degree.

• Experience in financial management.

• Experience working in higher education.

• Grant writing or grant management experience.

• Documentation or technical writing skills.

• Experience with grants administration and financial systems (e.g., Huron Research Suites, Workday).

• Familiarity with Uniform Guidance and Federal Regulations.

Applicants must submit the following documents using the online application:

• Resume

• Cover Letter

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.

To Ensure Consideration: Applications received by the end of the day on 11/16/2025 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hroffice@uwosh.eduor 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.