Executive Assistant

At Findorff, we bring expertise and value in construction that extends far beyond building. From humble beginnings in 1890, Findorff has now grown to become one of the region's most trusted construction firms. As an employee-owned company, our staff take pride in shaping communities through a commitment to quality and relationships.

As an Executive Assistant, you'll provide exceptional administrative and operational support to Findorff's leadership while helping streamline company resources in a fast-paced, collaborative environment. This position is ideal for someone who thrives on juggling multiple priorities, loves solving problems before they arise, and takes pride in the details. You'll work closely with company leaders, manage logistics and communications, and handle sensitive information with professionalism and discretion.

Key Responsibilities:

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  Manage complex calendars for functional department leaders and coordinate internal and external meetings.

  
  
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  Prepare agendas, take meeting minutes, and send follow-up notes and action items.

  
  
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  Coordinate logistics for travel, events, and jobsite visits across Findorff offices.

  
  
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  Prepare expense reports, track invoices, and support corporate card administration.

  
  
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  Create, proofread, and format leadership communications and presentations.

  
  
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  Maintain accurate data in systems; regularly review client and contact lists.

  
  
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  Support company and employee events - from planning logistics to coordinating details onsite.

  
  
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  Serve as a trusted resource to the Executive Ops Team, handling confidential information with care and good judgment.

  
  

Qualifications:

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  Strong written and verbal communication skills with exceptional attention to detail.

  
  
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  Ability to manage multiple priorities and deadlines with professionalism and discretion.

  
  
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  Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

  
  
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  Ability to produce high-quality work under tight timelines.

  
  
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  Collaborative spirit, customer-service mindset, and sense of ownership in every task.

  
  

Education & Experience:

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  High school diploma or equivalent required.

  
  
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  3-5 years of office administrative experience required.

  
  
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  Associate degree in Business Administration preferred.

  
  
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  Experience in the construction industry helpful but not required.

  
  

Perks & Benefits:

• Competitive pay and benefits
• A people-first, inclusive culture
• Onsite fitness center
• Heated underground parking
• Employee Stock Ownership Plan (ESOP)
• Generous PTO and floating holidays
• Healthy 401(k) and Profit Sharing
• Paid Parental Leave
• Findorff Shop credit to buy company swag
• Career growth and development
• Mentorship and guidance

Diversity matters. Findorff recognizes the talents of all, appreciating the different backgrounds, experiences, and perspectives that make us a stronger company and partner for the communities we live and work in.

Findorff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.