Contract & Bid Administrator - Hoffman Estates, IL

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Crystal Clean (CC) is one of the nation's leading privately held companies in the environmental waste services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. Crystal Clean offers competitive compensation, excellent benefits, and opportunities for advancement.

Purpose: The Contract & Bid Administrator supports the Contracts & Litigation Manager, General Counsel, and sales personnel for Heritage-Crystal Clean, LLC.

Essential Duties:

1. Check Shared Inboxes
   
   
   
   • Check Bid Notices inbox for new bid opportunities
   
   
   
   

• Download and review bid documents
• Create matter in Legal Files for each new bid
• Type up email to field with pertinent information
• Add bid to Teams Bid Table
  
  
  
  • Check Law Dept inbox for new customer requests
  
  
  
  
• Add requests for customer forms, online registrations, etc. to queue
• Assign other requests to correct Law Dept team member
  
  
  
  • Check COI inbox for new COI requests
  
  
  
  
• Send COI to customer if already on file
• If not on file, generate online or request from broker

1. Manage Bids
   
   
   
   • Organize and manage multiple bids at a time
   • Submit questions per bid instructions (hard copy/email/online)
   • Share answers to questions with field
   • Send reminder emails to field requesting pricing, references, etc.
   • Fill out bid documents with required information
   • Get required signatures, either wet or thru Adobe Sign
   • Submit completed bid per instructions (hard copy/email/online)
   • Update Bid Table spreadsheet
   • Send award emails to field; cc CEO
   • Facilitate the execution of contracts
   
   
   
   
2. Complete Vendor Forms
   
   
   
   • Create matter in Legal Files for each new request
   • Fill out requested forms
   • Add supporting documents to matter
   • Send forms out for signature, either wet or thru Adobe Sign
   • Return forms to customer with supporting documents
   
   
   
   
3. Negotiate Contracts (NDA, MSA, SA)
   
   
   
   • Review contracts and redline according to Law Dept rules
   • Negotiate via email, phone, and/or Teams to obtain desired results
   • Facilitate contract execution via DocuSign
   
   
   
   
4. Assist with bills of sale and products sale/purchase agreements
5. Support Heritage-Crystal Clean Operations, Sale and Marketing, Finance, IT, Re-refinery operations with their contractual requirements

Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Core Competencies

• Basic understanding of legal concepts
• Strong reading comprehension
• Strong communication skills both written and oral
• Critical thinking
• Ability to maintain confidential information
• Excellent follow up and organizational skills
• A thorough knowledge of MS Office Suite programs
• Ability to work in a fast-paced environment by:
  
  
  
  • Appropriately prioritizing workload
  • Multitasking
  • Completing high volumes of transactions accurately
  • Meeting deadlines
  
  
  
  
• Present a positive image of Heritage-Crystal Clean to customers, fellow employees, external contacts and the general public

Work Experience

• 1-3 years experience minimum

Education, Certificates, Licenses, or Designations

• High school diploma, Contract Management Certificate or Associates Degree is preferable but not required

Specific Skills

• Knowledge of Microsoft Office applications

Work Environment: While performing essential duties of this position an individual regularly works indoors and may be required to sit for long periods. Individual will be required to regularly talk, hear, see and often reach with hands, stand and walk, use a computer keyboard, mouse, telephone, and other office equipment. Noise level of the environment is generally quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

The anticipated salary range for this position is $60,000-$70,000, and includes benefits such as the following:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement