Accounts Payable Clerk/Cashier

POSITION SUMMARY

Oversight of accounts payable, purchasing card management, cashiering, data entry and administrative support services for Loras College within the Business Office.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Given that the College is a diocesan Catholic college, will carry out your functions of your position in support of the College's Catholic Identity, mission and in support of Church teachings.

Essential Functions Statement(s)

• Oversee the performance of the accounts payable function for Loras College, including:
  
  
  
  • Management of the College's Purchasing Card program.
    
    
    
    • Add/edit users
    • Training new users on use, policies, etc.
    • Review charges for proper coding and business purpose
    • Monitor purchases for Sales Tax charges
    • Develop vendor relationships and pay invoices that can be paid via credit card.
    • Submit purchases via Purchasing Card for those departments that don't have a card
    • Provides communication to Campus Community on regular basis regarding Purchasing Card and other timing related needs
    
    
    
    
  • Accounts Payable
    
    
    
    • Compiles information and data to prepare Check Requisitions Forms for the procurement of supplies, services and equipment
    • Reconciles and processes all utility bills for payment
    • Reconciles invoices received with Check Requisition Forms and and verifies proper budget account numbers
    • Responsible for maintenance of vendor files including processing of W-9's
    • Reviews all charges for related sales tax
    • Maintains copies of state sales tax exemptions
    • Management of vendor ordering accounts (Amazon, Sam's Club, Staples, etc.)
    • Performs weekly check runs
    • Processes annual 1099 reporting
    
    
    
    
  • Cashiering and Administrative Support
    
    
    
    • Serves as cashier for all in-person deposits and provides customer service at cashier window
    • Maintains knowledge of student accounts in order to answer questions from constituents
    • Imports and posts gifts from the Institutional Advancement Office
    • Sorts and distributes daily mail
    • Assists with daily balancing of the cash drawer
    • Assists with entering journal entries and check requisitions as needed
    • Assists accounting personnel and acts as backup to other Business Office staff as necessary
    
    
    
    
  
  
  
  
• Supports the mission and vision of the College and respects the College's Catholic tradition.
• Performs related duties as assigned.

POSITION QUALIFICATIONS

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Submitted work is complete and without errors.
• Autonomy - Ability to work independently with minimal supervision.
• Business Acumen - Ability to grasp and understand business concepts and issues.
• Communication - Excellent Oral and Written communication skills.
• Decision Making - Ability to make critical decisions while following College procedures.
• Ethical Decision Making - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Project Management - Ability to organize and direct a project to completion.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Mission and Vision of the College - Demonstrates a commitment to the Mission and Vision of Loras College.

Education: High School Graduate or General Education Degree (GED) required. Associates degree in Accounting or Business related field preferred.

Experience: Minimum of two years of general office experience which includes computer and accounting duties. Experience working with Microsoft Excel necessary. Accounts payable/receivable experience preferred.

Other Requirements: Some knowledge of the principles and practices of clerical accounting work. Ability to classify accounting transactions, maintain accounts and prepare reports. Ability to establish and maintain effective working relationships with other employees, students, vendors, and the general public. Ability to use discretion and to keep confidential all matters relating to the College and its employees. Knowledge of related computer applications.

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.