Administrative Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

While officially titled Sales Assistant, this position primarily functions as the receptionist and front-line representative of JLL's Austin office. The person in this role is responsible for creating a welcoming, professional environment for visitors and supporting the daily operations that keep our office running smoothly.

You'll handle a variety of administrative and facilities-related responsibilities-from greeting guests and preparing conference rooms to coordinating with our facilities Manager and supporting our Business Operations team. Flexibility and a proactive mindset are key, as priorities can shift throughout the day.

This role makes a meaningful impact on the overall office experience and is essential to maintaining the standard of professionalism and hospitality that defines JLL Austin.

What This Job Involves

As a Sales Assistant, you'll be responsible for handling a wide range of administrative and facilities support tasks with professionalism and independence. You'll interact with people at all levels-clients, visitors, and colleagues-in a fast-paced environment, sometimes under pressure, while maintaining confidentiality and composure.

Key responsibilities include:

• Serve as the first point of contact for visitors and clients, maintaining a polished, professional presence at the front desk.
• Provide full administrative support to the designated brokerage team, representing them through personal, phone, and electronic communication.
• Manage daily office operations including conference room setup, meeting support, A/V troubleshooting, and general workspace upkeep.
• Liaise with the Facilities Manager and property management team to coordinate office maintenance, repairs, and service requests.
• Support Business Operations leadership with ongoing office initiatives and logistics.
• Handle email management, calendar scheduling, and expense reporting.
• Assist with internal events and meeting coordination.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Prioritize and manage multiple projects simultaneously while maintaining attention to detail and follow-through.

• Work as a team and supporting other roles as needed

Qualifications

Required:

• 1+ years relevant experience supporting multiple people in a professional services organization
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organization, communication, and multitasking skills
• Professional demeanor and ability to interact effectively with colleagues and clients

Preferred:

• Experience with Canva
• Associate's degree or higher
• Proven problem solver with the ability to anticipate needs
• Experience working in a fast-paced, client-service environment

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.