Practice Assistant II

• High School Diploma or equivalent is required.
• Office experience of 2-3 years is required.
• Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.
• Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
• Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.
• Managing one's own time and the time of others.
• Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

This role will be fully onsite for the probation period of 90 days and become a hybrid role after demonstrating the skills required to work independently.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Answers and triages incoming telephone calls, takes messages and assists patients and families with problem resolution both in-person and over the telephone.
• Has the primary responsibility for scheduling and rescheduling patient appointments and utilizes wait list to fill cancelled appointments.
• Works closely with the international office to schedule visits.
• Reviews the daily patient schedule and ensures that all appropriate preparations are in place to facilitate efficient patient flow for the day.
• Prints office visit encounters and prepares labels.
• Prepare medical record charts for new patients.
• Pulls medical records for patients prior to visit.
• Obtains pertinent new patient information.
• Schedules ancillary appointments.
• Responsible for assisting and obtaining appropriate referral information from referral source.
• Pre-screens incoming referrals according to selection criteria.
• Collects and processes co-payments as applicable.
• Checks out patients as applicable.
• Coordinates prior authorizations for prescriptions.
• Coordinates medical documentation, scanning and indexing in EPIC.
• Coordinates interpreter services and patient rides as necessary.
• Responsible for sorting mail, incoming faxes and directs correspondence to appropriate recipient.
• Coordinates physician administrative and clinical schedules.
• Provides cross coverage as necessary.
• Files correspondence. Maintains patient confidentiality in compliance with HIPPA guidelines.