Admin Support/Project Information Specialist

**THIS POSITION IS INCUMBENT UPON CONTRACT AWARD**

DESCRIPTION:

Longeviti LLC is searching for an Admin Support/Project Information Specialist with an active Secret clearance, at least five (5) years of administrative management and conference room set-up experience to support the USTDA'S program and administrative functions in Arlington, VA.

DUTIES AND RESPONSIBILITIES:

• Provide general administrative management support to USTDA operations and program staff. This support shall include but not be limited to the review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support.
• Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests.
• Reviews grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agency's website.
• Maintain and update IRC Document Flow Process Map, detailing IRC's points of intersection and document management processes within the Agency document flow, and the efficiency of both the IRC's and the Agency's business processes for the establishing and maintaining official records and documents. Assist staff in identifying and institute process change improvements in support of Agency administrative and operational management functions.
• Assist the Office of Administration with staff onboard and offboard, including, but not limited to, setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering.
• Provide training to agency staff on (1) IRC functions and responsibilities and (2) agency business processes and procedures as related to all IRC functions and Agency document flow.

REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES:

• At least five (5) years of administrative management or relevant work experience
• Experience in creating and implementing organizational or administrative management policies and procedures
• Experience evaluating program effectiveness and recommending improvements
• Experience providing training and technical assistance to staff
• Experience in information and records management
• Proficient in the use of a variety of IT programs, databases, and computerized systems
• Excellent written and verbal communication skills
• Commitment to innovative and quality customer service
• Physical ability to move a large number of files and/or file boxes
• Experience with federal travel regulations

ADDITIONAL REQUIREMENTS:

• Experience setting up conference, board, or training rooms
• Experience with other administrative services like office management, building and facilities management, human resources, and/or security
• Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access
• Ability to manage multiple tasks, prioritize work, and meet deadlines
• Ability to identify and resolve complex problems

SECURITY CLEARANCE:

• Active Secret

EDUCATION:

• College degree in Business or Information Management and/or related certifications preferred

SALARY

• TBD

ADDITONAL DETAILS:

• References will be required by prospective customer agency
• Letter of Intent will be required

SAFETY and HEALTH

Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

BENEFITS

Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or their families. Longeviti also includes basic life insurance which includes AD&D plus short- and long-term disability for the employee. Employees may elect to enroll in our company's 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary elections include legal coverage, supplemental accident, critical illness and hospital insurance plans, and commuter benefits.

ABOUT LONGEVITI

Longeviti, LLC is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis.

We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount.

Longeviti, LLC is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.