Transfer Coordinator

The Admissions Counselor for Transfer, Reentry/Stop-Out Recruitment, and Graduate Recruitment is responsible for developing and implementing recruitment and yield strategies focused on transfer students, reentry students, and individuals who have previously attended but stopped out of higher education. This position plays a key role in advancing the institution's enrollment goals by cultivating relationships with prospective students, community colleges, university partners, and internal campus stakeholders.

In addition to recruitment, the counselor serves as a dedicated resource for students navigating the often complex path back to higher education. The role emphasizes removing barriers-whether related to credit transfer, finances, or reentry logistics-so that students feel supported and empowered to complete their degree. The counselor provides individualized guidance and advocacy, ensuring students can reengage with higher education and achieve their academic goals.

Communication & Collaboration

• Develop and manage communication plans tailored to transfer, reentry, and stop-out audiences in collaboration with communications and marketing colleagues.

• Contribute to the development of digital and print recruitment materials highlighting transfer pathways, articulation agreements, and adult learner resources.

• Partner with campus offices to streamline reentry processes, reduce obstacles, and enhance the overall transfer and reentry student experience.

Advising & Student Support

• Serve as a member of the transfer team for prospective transfer and reentry students, providing clear, timely, and personalized guidance on application, transfer credit evaluation, and degree completion pathways.

• Assist students in identifying and overcoming barriers to enrollment-academic, financial, or personal-by connecting them with the right campus resources and support systems.

• Provide referrals for academic advising, financial aid counseling, career services, and other student success programs.

• Deliver presentations and workshops to prospective students, advisors, and community partners.

Application Processing & Enrollment Management

• Review and evaluate applications for transfer and reentry admission in alignment with institutional policies.

• Evaluate prior coursework for transferability and applicability to degree requirements, using Transferology and other transfer credit tools.

• Collaborate with the registrar's office and academic departments to ensure accurate credit articulation and timely communication.

• Document student interactions to ensure accountability, and timely communication.

• Generate reports and contribute to enrollment forecasting for transfer and reentry populations.

Recruitment & Outreach

• Develop and execute targeted recruitment strategies to increase enrollment of transfer, reentry, and stop-out students.

• Build strong partnerships with regional community colleges, technical colleges, and other feeder institutions.

• Conduct proactive outreach to former students with some college credit but no degree, encouraging and supporting re-enrollment.

• Represent the university at transfer fairs, community college visits, community-based events, and adult learner initiatives.

• Maintain a recruitment schedule/plan, including travel for relationship-building and events.

• Engages in extensive outreach and recruitment events, representing the university to prospective students.

Department:

Admissions

Compensation:

Commensurate with experience, minimum of $43,888.00

Required Qualifications:

• Bachelor's degree.

• Demonstrated strong interpersonal and communication skills with the ability to build relationships with diverse populations.

• Demonstrated ability to work independently and as part of a collaborative team.

• Valid driver's license for at least two years and willingness to travel (including overnights and weekends).

Preferred Qualifications:

• Demonstrated experience in admissions, advising, transfer services, or related areas in higher education.

• Proven knowledge of transfer credit evaluation processes, with experience using Transferology or comparable tools.

• Proven knowledge of transfer student issues, community college systems, and degree completion initiatives.

• Familiarity with CRM systems, student information systems (Peoplesoft), and data-driven recruitment strategies

• Demonstrated experience working with adult learners, non-traditional students, or stop-out/reentry populations.

Applicants must submit the following documents using the online application:

• Resume

• Cover Letter

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.

To Ensure Consideration: Applications received by the end of the day on 10/19/2025 are ensured full consideration.Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hroffice@uwosh.eduor 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.