Executive Assistant - Kaufman Hall Consulting

When you're the best, we're the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Do you have the strategic insight and professionalism required to serve as a trusted administrative partner to consulting executives? Are you known for anticipating needs, adapting quickly to shifting priorities, and creating order amid complexity?

Do you take pride in designing efficient systems, maintaining structure, and thinking critically to drive results?

If so, we invite you to consider joining Vizient as an Executive Assistant supporting a team of Practice Leaders and Managing Directors within our Consulting Business Unit.

At Vizient, our administrative professionals are valued as integral business partners. We invest in their success through a unique commitment to professional development - providing opportunities for skill building, knowledge expansion, networking, leadership growth, and career progression. Our administrative professionals are the heart of our organization and are a part of an enterprise support team known as Administrative Services.

Summary:

In this role, you will provide high-level executive support to a team of Practice Leaders and Managing Directors, serving as a key liaison between the leader and internal/external stakeholders. You will represent Vizient with professionalism and discretion, ensuring seamless operations, proactive communication, and alignment across initiatives.

You'll be responsible for managing complex and confidential assignments that demand sound judgment, critical thinking, and exceptional organizational skills. This role is ideal for a professional who thrives in a fast-paced consulting environment, demonstrates business acumen, and operates with tact, integrity, and initiative.

You will play a pivotal role in enabling the success of the practice and will be expected to model Vizient's values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful.

Responsibilities:

• Executive Calendar Management: Strategically manage the Practice Leader's time and schedule. Anticipate needs, prioritize commitments, and resolve conflicts to ensure optimal focus on high-impact priorities.
• Meeting & Event Coordination: Plan, schedule, and execute in-person, hybrid, and virtual meetings. Coordinate logistics, agendas, and materials, and ensure alignment with strategic objectives.
• Preparation & Research: Conduct background research, draft materials, and coordinate pre-meeting activities. Partner with Consulting Operations and other leaders to ensure readiness and follow-through on action items.
• Travel & Expenses: Manage complex travel itineraries and ensure expense reports are submitted accurately and promptly in compliance with Vizient policies.
• Communication & Materials: Prepare, edit, and manage correspondence, presentations, agendas, and other professional documents with precision and attention to detail.
• Operational Efficiency: Proactively design and implement processes that enhance organization, communication flow, and overall business efficiency for both the executive and team.
• Project Support: Provide coordination and oversight for special projects, ensuring timelines, deliverables, and outcomes are met.
• Team Engagement: Support employee engagement initiatives, onboarding activities, and team culture within the practice.
• Stakeholder Relations: Build trusted relationships across all levels of the organization and with external partners, always maintaining professionalism and confidentiality.

Qualifications:

• Relevant degree preferred.
• 5 or more years of experience in a senior executive support role required.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Teams required.
• Strong project management skills and the ability to manage multiple priorities with precision and composure.
• Exceptional written and verbal communication skills.
• Proven ability to exercise sound judgment, discretion, and professionalism in all interactions.
• Strong organizational skills and a proactive, solutions-oriented mindset.
• Experience coordinating both small and large-scale meetings and events.
• Demonstrated emotional intelligence, adaptability, and a collaborative, service-focused attitude.
• Ability to travel as needed.
• Based in Chicago, IL, with a hybrid schedule (3 days onsite, up to 5 days as needed) and flexibility for early mornings or evenings when required.

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Estimated Hiring Range:

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.