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Assistant Director of Special Programs

Mercer University
sick time
United States, Georgia, Macon
Oct 25, 2025
Assistant Director of Special Programs Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The " My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it. Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title: Assistant Director of Special Programs Department: Dean's Office, School of Medicine College/Division: School Of Medicine Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: Mercer University School of Medicine (MUSM) is searching for an Assistant Director of Special Programs on the Macon, Georgia campus. Responsibilities: Working under broad direction from the Director, the Assistant Director of Special Programs provides strategic administrative and programmatic leadership for the Primary Care Accelerated Track (PCACT), Nathan Deal Scholar (NDS) and Children's Healthcare of Atlanta Rural Scholarship programs across all Mercer University School of Medicine (MUSM) campuses. Reporting to senior leadership and collaborating with faculty, coordinators, and academic affairs, this position exercises independent judgment in ensuring programmatic compliance, curriculum delivery, student support, and stakeholder engagement. The role carries delegated authority for decision-making in key program operations and is structured to expand in scope over time, supporting succession planning for future program leadership. Regular travel to MUSM campuses is required. Duties include: Program Oversight & Compliance: Exercises authority to oversee daily operations of the PC-ACT and NDS and Children's Healthcare of Atlanta Rural Scholarship programs and ensures alignment with academic and accreditation standards. In conjunction with the Director, interprets regulatory and accreditation requirements, recommends policy changes, and implements compliance strategies in collaboration with program leadership. Directs the preparation and submission of reports to accrediting and funding bodies, ensuring accuracy and timeliness. Curriculum & Academic Leadership: Coordinates and monitors curriculum implementation across campuses, ensuring consistency and quality of delivery. Exercises discretion in maintaining academic systems (LMS, scheduling platforms) and in resolving academic and logistical issues. Provides recommendations to the Director and implements approved strategies for student progression tracking and documentation, escalating only complex or high-impact cases to senior leadership. Budget & Resource Management: Manages program budgets and provides regular financial reporting to leadership. In conjunction with the Director, authorizes procurement decisions within approved limits and ensures resource allocation aligns with program priorities. Identifies cost-saving measures and evaluates financial efficiency of program activities. Stakeholder & Site Engagement: Serves as the primary liaison with all MUSM Scholars training sites, representing MUSM and resolving site level challenges. In consultation with the Director, develops and maintains strong relationships with clinical partners and alumni practices, ensuring ongoing compliance and engagement. Exercises authority in approving placements and addressing site performance issues. Student Recruitment & Engagement: In consultation with the Director, designs and implements recruitment strategies for all MUSM Scholarship programs, including marketing, outreach, and networking initiatives. Represents MUSM in recruitment travel to campuses and rural communities, exercising discretion in shaping pipeline-building efforts. In collaboration with the Director with high-profile events, leads planning and execution of major student events, including retreats and professional development programs. Program Communications & Events: Directs communications for all MUSM Scholarship programs, and the Business of Medicine Program, ensuring consistent messaging aligned with MUSM's mission. In conjunction with the Director, oversees event logistics and serves as a representative of the programs at internal and external events. Coordinates with departments and committees, exercising discretion in information-sharing and follow-up actions. Data & Reporting: Establishes systems for collection and analysis of program data to support decision-making and continuous improvement. In consultation with the Director, prepares strategic reports for senior leadership, accrediting bodies, and external stakeholders. Uses discretion in analyzing trends and recommending programmatic changes. Qualifications: A bachelors degree in Business Administration, Healthcare Administration, Informatics, Management, or related degree along with one (1) year of relevant project and/or program management experience in medical education, to include general marketing and communication skills, as well as budgeting, are required. Candidates must have a valid driver's license and be insurable by the university's carrier. Knowledge/Skills/Abilities: Ability to understand and apply learned information about institutional and curricular requirements that the PC-ACT, NDS and Children's programs must comply with. Works closely with Director to understand budgets and create budgets to help manage the financial aspect of the PC-ACT, NDS and Children's programs. Project/program management skills to identify next steps for the program based on different meetings to allow the program(s) to accomplish their mission. Strong work ethic. Strong organizational, communication, and interpersonal skills, with a positive attitude. Strong understanding, dedication and commitment to the mission of the program and MUSM. Ability to manage multiple tasks across multiple locations with attention to detail. Proficiency with Microsoft Office Suite, database systems, and learning management systems (e.g., Canvas). Ability to travel on university business and must be insurable by the university's carrier. Background Check Contingencies: - Criminal History - Approved Driver's Check Required Document Attachments: - Resume - Cover letter - List of three professional references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, s chedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/ Scheduled Weekly Hours: 40 Job Family: Staff Administrative Operations Exempt EEO Statement: EEO/Veteran/Disability To apply, visit https://merceruniversity.wd1.myworkdayjobs.com/en-US/external/job/Macon-GA--31207/Assistant-Director-of-Special-Programs_26-148 jeid-6c1ea9de679bac42a21187a23c3fd526