Preservation Project Coordinator

The Preservation Project Coordinators will be an integral part of a grant-funded digitization project focused on preserving archival audio-visual media. This role is responsible for coordinating the movement of materials between storage and the digitization vendor, tracking project progress, and ensuring quality and accuracy throughout the digitization process. The position will prepare and monitor shipments, maintain accurate records in the collections management system, and support budget tracking in collaboration with the 92NY Archivist. This position will also prepare interim and final project reports for grant compliance.

Evaluate list of recordings for priority digitization.
• Design workflow for recalling physical media from storage and send to digitization vendor.
• Coordinate and manage flow of material to be digitized between storage, digitation vendor and post digitization storage.
• Track shipment of physical media and overall project progress.
• Flag and troubleshoot any issues in digitization process, working with vendor and 92NY Archivist and 92NY Multimedia Archivist to resolve.
• Coordinate budget tracking with the 92NY Archivist.
• Record location and digitization status in collections management software.
• Produce interim digitization report for the grant's interim report.
• Record location and digitization status in collections management software.
• Provide recommendations for future digitization priorities and preservation strategies based on project findings.
• Produce a project overview for the grant's final report.

• Bachelor's degree.
• Master's degree or program enrollment in a Library and Information Science, Archival Studies, Museum Studies, Information Management, or a related discipline preferred. Graduate students with relevant coursework and experience are welcome to apply.
• Strong knowledge of archival principles, digitization standards, and digital preservation practices.
• Exceptional organizational and project management skills, with the ability to track multiple workflows and deadlines.
• Detail oriented with excellent recordkeeping and data entry skills.
• Strong written and verbal communication skills for reporting and collaboration.
• Ability to work independently while coordinating with vendors, archivists, and other 92NY staff.

16 hours/week.

Application Instructions

Interested applicants should forward a resume and a cover letter with salary requirements.

Due to a high volume of applications that we receive, we are only able to contact those applicants whose experience most aligns with the position profile.

Per Diem Compensation Range

$30-$35/hour

The actual compensation offered will be based on a number of factors including, but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.