Human Resource Assistant

Summary: Provides assistance to the Chief HR Officer and Human Resources Department by providing skilled secretarial, clerical, and administrative support by performing the following duties:

Duties and Responsibilities include the following.

• Assists employees with questions and concerns; provides excellent customer service for all requests.
• Keeps visitor sign-in sheets and contact information updated in the lobby.
• Maintains office supplies for the HR Dept. and cleaning supplies for the Emory Center. Keeps supply room orderly.
• Notifies maintenance if Emory Center needs attention.
• Inputs all HR bills in Concur for payment.
• Responds to employment verifications verbally and in writing according to Company policy.
• Sends credit card requests to appropriate personnel for approval after insuring completed correctly. Updates credit card e-mail distribution group.
• Ensures that teleworking agreements are on file when necessary.
• Maintains I-9's for new hires and terms, double checks to ensure they are completed and filed properly. Purges I-9's according to Document Retention policy.
• Responsible for maintaining employee files in Docutreev; administers HR document retention policy.
• Maintains all keys for the Emory Center and performs annual audits.
• Schedules "hotel" offices as needed at Emory Center.
• Assists with building safety/emergency/evacuation protocols, updates, notices and first aid supplies.
• Orders and/or approves orders of business cards.
• Orders and mails name tags and desk plates for employees as needed.
• Periodically updates CommNet with revised forms, policies, etc. Updates Experts and location listing and posts to Commnet.

• Resets passwords; updates usernames and e-mail addresses as needed in Workday.
• May assist payroll with updating timesheets as necessary.
• Monitors the Human Resources and Workday Help e-mail inboxes and responds to questions or forwards to appropriate person.
• Ensures that labor law posters are up to date and posted in all locations. Keeps spreadsheet and organizes annual audits for each location. Keeps up with poster e-mail distribution group.

• Assists in assembling requested documents for audits as needed.
• Runs monthly reports and other reports as needed. Sends monthly Birthdays and Anniversary to communique.
• Keeps records of 5 year employee anniversaries. Orders plaques and mails to manager. (monthly)
• Reviews tuition reimbursement requests and verifies if employee is eligible based on policy and prior payments; prepares documentation on spreadsheet and expense report for review by Director of HR Operations and Strategy. Sends to A/P for payment.
• Sends sympathy cards to employees on behalf of the HR Department.
• Creates payments in Concur to distribute United Way donations to each local United Way organization each payroll.
• Assists with coordinating the NCLA/NELA United Way campaign and prepares United Way spreadsheets and reporting.
• Consistently looks for ways to maximize administrative efficiencies.
• Keeps meeting minutes for the bi-weekly human resources meetings and HR Strategic planning meetings.
• Assists in organizing annual employee Christmas party for North LA and sending Christmas cards.
• Annual follow-up for approved vendor's necessary documents for vendor management completion.

• Sorts and routes incoming mail at the Emory Center and distributes as appropriate in the Emory mailroom.
• Files and scans confidential information as needed for HR department.
• Maintains calendar and independently schedules appointments for Chief HR Officer.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, coordinates HR department and location events.
• Prepares mail and FedEx for HR Department.
• Keeps up-to-date on Project assignments, task and goals in project management software.

• Assist/Completes expense reports for Chief HR Officer.

Additional HR Services Responsibilities:

• Meets with prospective employees to assist with filling out new hire paperwork.
• Maintains employee file and benefits information.
• Orders pre-employment screenings for HR Services customers and verifies applicants are eligible for hire.
• Reports new and termed employees to state.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies - To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Interpersonal Skills/Customer Service - Maintains confidentiality; Responds promptly and courteously to requests for service and assistance; Meets commitments.

Oral and Written Communication - Listens and gets clarification; Responds well to questions; Writes and speaks clearly and informatively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit; Puts success of team above own interests.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.

Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.

Planning/Organizing - Prioritizes and plans work activities; Ensures tasks are completed timely; Uses time efficiently.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.

Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.

Adaptability - Adapts to changes in the work environment positively; Manages competing demands; Changes approach or method to best fit the situation.

Attendance/Punctuality and Dependability - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Follows instructions, responds to management direction.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or general education degree (GED); five or more years related administrative experience and/or training; or equivalent combination of education and experience. Human Resources experience a plus.

Computer Skills

To perform this job successfully, an individual should have intermediate to advanced knowledge of the Internet, Outlook, Microsoft Word and Excel. Ability to use basic office machines.

Bank Culture/Customer Service Skills

Promotes the Bank's culture, including the support of our Brand promise and Core Values.

Ability and judgment to interact and communicate appropriately with other employees, customers and supervisor. Ability to serve customers, both internal and external, (community/public) in a manner that will reflect superior customer relations and enhance the overall marketing effort of Origin Bank.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee frequently required to walk and is occasionally required to stand; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The noise level in the work environment is usually moderate.

This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Origin Bank shall, in its discretion, modify or adjust the position to meet the Bank's changing needs. This job description is not a contract and may be adjusted as deemed appropriate in the Bank's sole discretion

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. Know Your Rights

Remote positions are intended to be filled in states within our footprint, which includes: Alabama, Florida, Louisiana, Mississippi, and Texas. Any exception to this policy requires further regulatory review and approval by management.