Background Check Specialist

The Children's Home of Poughkeepsie has been caring for children throughout the Hudson Valley for over 175 years! We strive toempower children and families to achieve optimal health and well being

Position Summary

The Background Check Specialist will be responsible for coordinating, scheduling, evaluating, and tracking all ORR, OCFS, OMH, DOH and NYS-required background checks. The Specialist will ensure that all pre-employment background checks, clearances needed for transfers, and periodic background check updates are completed timely and accurately throughout the employment process

Essential Functions and Responsibilities:

1. Obtains the consent form and runs the Staff Exclusion List database request.
2. Obtains the consent form and runs the Motor Vehicle Record request. Determines if the candidate meets the agency's requirements for drivers as outlined by the agency auto insurance policy.
3. Conducts reference checks for employment candidates including inquiring of all past employers whether they are aware of any previous misconduct.
4. Conducts personal reference checks for all potential candidates.
5. Obtains paperwork and processes requests through the New York Statewide Central Register for Child Abuse and Maltreatment for all new hires.
6. Determines if an out-of-state Child Abuse and Neglect (CA/N) check is appropriate for each applicant and processes that request if necessary.
7. Schedules and receives results for pre-employment and annual physicals, PPDs, and drug screenings. Reviews vaccination records for those employees who require them.
8. Schedules fingerprinting appointments through the NYS Justice Center CBC for OCFS, ORR and OMH programs, and through the CHRC when required.
9. Tracks and schedules 5-year background check updates (SCR and fingerprints) for ORR program staff. Maintains 100% compliance of background checks completed within the prescribed time frame.
10. In cooperation with the Talent Management team, coordinates internal transfers to ensure proper training and background checks are completed with respect to each program.
11. Assists new hires in ORR programs with preparing their resume and accurately completing the Declaration for Federal Employment form (OF360) for Suitability submission.
12. Reviews Suitability weekly report and status updates; follows up with and provides support to employees accordingly to assist with completion of the process.
13. Enters required information and documents into the NYS Agency Annual Profile (EVA).
14. Enters required information and documents into the ORR Program Operation Hub (POH) system.
15. Updates employee status in various background check databases accordingly in regard to hires, transfers or separations.
16. Front desk rotation coverage as needed.
17. Accepts other responsibilities as assigned by the HRIS & Compliance Administrator.

Schedule

Business Hours: Monday through Friday

The Children's Home offers an outstanding benefit package which includes weekly pay, medical, vision, dental, life insurance, 403(b), tuition reimbursement, paid time off, and a great work environment! Paid time off includes 4 weeks of vacation, 3 personal days, 12 holidays and 9 sick days annually.

MINIMUM Qualifications:

• High School diploma or equivalent degree
• Minimum of 3 years employment experience
• Must complete and pass a pre-employment physical, PPD, and drug screen
• Bilingual in English and Spanish required

PREFERRED Qualifications:

• Education beyond a High School Diploma
• Previous experience in background checks
• Previous experience in Human Resources

The Children's Home of Poughkeepsie is an Equal Opportunity Employer.

The Children's Home participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the form I-9.