Payroll Manager

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Employee is responsible for maintaining the colleges' position control in coordination with human resources. Employee is responsible for legal and college compliance requirements related to payroll processing and reporting. Employee supervises the area of payroll and benefits accounting to ensure accurate and timely processing of all materials related to that area.

Ensures proper accounting of all transactions relating to payroll and benefits accounting.

Coordinates, analyzes and verifies payroll and benefits information to ensure accuracy.

Employee is responsible for the coordination, calculation and payment of health and dental premiums to the county government, and all other monthly benefits premium payments.

Reviews, verifies and reconciles all related payroll G/L Accounts.

Prepares internal reports related to position monitoring and control. Employee oversees and reviews the monthly reconciliation of actual to budgeted wages for budgeted staff in all funds.

Employee assists with the budget development process for various cost centers and funds during budget development.

Employee assists with budget development for employee benefits.

Performs analysis of payroll data and budget development materials related to wages and positions.

Assists cost center administrators with payroll and benefit cost related issues.

Prepares financial reports, surveys, state and federal reports related to payroll and benefits.

Manages and supervises payroll personnel; assigns and reviews work of subordinate supervisor and related personnel.

Recommends, implements, and coordinates day to day policies and procedures for the payroll/benefits area.

Ensures personal use of college issued cell phones is paid for by the employee.

Ensures compliance with federal and financial aid guidelines related to grant employees.

Responsible to review all legal requirements and adherence to college policy and procedures related to area assigned.
Responsible for Cobra/retiree health insurance reconciliation and related journal entries.

Prepares quarterly federal tax returns (941), files unemployment reports and reconciles, prepares and distributes W-2's.

Prepares written (or gives oral) communications necessary to inform college community of actions, updates or revisions concerning payroll and benefits processing.

Ensures security and confidentiality of all payroll, benefits, and position related documents.

Prepares all accruals, audit work papers, and financial analysis needed for year end close out.

Reviews and authorizes actions related to the processing of area materials and deviations.

Develops, monitors, and controls accounting cycle of payroll/benefits department. Ensures accurate processing of materials and adherence to deadlines. Analyzes and proposes changes to area's organization and structure to maximize efficiencies and effectiveness.

Prepares, implements and coordinates updates of payroll module to ensure accuracy and efficiencies of processing payroll.

Prepares the monthly bank reconciliation for the college operating account.

Manages the flexible spending plan.

Performs other duties as assigned.

Minimum of 5 years' experience leading accounting or payroll departments

At least 3 years of supervisory or manager experience

Extensive knowledge of accounting procedures and principles as they relate to all areas assigned.

Ability to determine changes in regulations that affect our policies and procedures related to areas assigned.

Ability to apply accounting principles and procedures to all areas of assignment.

Ability to use own initiative to locate and resolve problems.

Ability to coordinate with other areas of the college and external agencies to perform duties.

Ability to interact tactfully and to deal courteously and effectively with others.

Ability to interview, hire, train, direct, evaluate, discipline and provide supervisory support to subordinates.

Ability to analyze accounting and administrative systems to ensure accuracy and recommend and initiate modifications if necessary.

Ability to use standardized computer software such as spreadsheets, database, and word processors.

Ability to operate routine accounting machines such as a calculator, computer t

Position requires a great deal of coordination with internal constituents.

Complex legal and liability issues relating to Federal and State taxation cause high risk of errors.

Work is performed in a standard office environment.

Prolonged periods of sitting at a desk and working on a computer are required.

Frequent use of hands and fingers for typing, data entry, and document handling.

Occasional lifting, carrying, or moving of files, reports, and office supplies (typically up to 10-15 pounds).

Ability to communicate effectively in person, by telephone, and via electronic communications.

Regular attendance and punctuality are essential.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.