EVENT LOGISTICS ASSISTANT - SACRAMENTO

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DEPARTMENT OVERVIEW

The University of California and its 10 campuses are poised to enter a new phase of engagement in Sacramento, with a brand new system-wide hub, the UC Student and Policy Center (UCSPC), bringing together UC faculty, researchers, and students with state leaders and policymakers in the heart of the California's capital city, Sacramento, California. In the coming years, the Center will be activated by a highly visible, public-facing program of topflight speakers, debates, briefings, and panels designed to speak to major policy issues of our time, by policy work conducted on behalf of the State of California and the legislature, and by the groundbreaking work of UC students and faculty throughout the UC system. Administered by the Office of the President and activated by researchers and students from across the UC system, the UCSPC is located within walking distance of the State Capitol in Sacramento and serves as a lively civic space for events, debates, gatherings, meetings and more. The Center will be a locus for drawing attention to collaborative policy research efforts within and between the campuses, and a conduit for making that research available to state policymakers. The mission of the public-facing program is to harness all that the world's most celebrated public university has to offer to policymakers in the capital and to be recognized in the media for this effort.

POSITION SUMMARY

Reporting to the UC Student & Policy Center (UCSPC) Director, the Event Logistics Assistant will be responsible for ensuring the smooth execution of events through comprehensive logistical support. The primary focus of this role is to perform the logistical set up and breakdown of events, ensuring that all materials, equipment, and supplies are in place and transported as needed. The assistant will also provide on-site support to the Director and Event Coordinator during events and assist in drafting and distributing communications about programs occurring at the UCSPC. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a dynamic environment. This position is an on-site role at the UC Student & Policy Center located at 1115 11th Street, Sacramento, CA 95814.

Responsibilities

• 50% Logistical Support and Setup: Perform the setup and breakdown of event spaces and furnishings, including moving furniture, tables, chairs, and equipment for events in multiple spaces, managing transportation of and storage of materials, arranging equipment and supplies, and ensuring that all logistical aspects of the event are in place before, during, and after the event. Ensure that all logistical elements are in place prior to the event, including verifying the event layout, confirming the availability of and arranging necessary tables and chairs, and preparing the space for smooth event execution. Dismantle event setups after the events have been concluded, ensuring that all furniture and equipment are returned or stored, and the event space is cleaned and cleared in a timely manner and arranged appropriately. Photograph events and keep event promotional materials organized.
• 20% On-Site Event Support: Provide on-the-ground support during events, and work with the Director and Event Coordinator to assist in managing the flow of guests, and troubleshooting any issues that arise to ensure a positive experience for attendees. Coordinate the arrival and exit of attendees throughout the event to ensure a seamless experience. This may include staffing and overseeing registration desks, directing guests to event areas, removing trash, cleaning spills, and managing lines or crowd control. Address any unexpected issues that arise during the event. Monitor the event space for safety hazards, ensuring that health and safety regulations are followed, and respond appropriately in case of an emergency.
• 30% Event Communication Support: Draft and assist in circulating event-related communications, including UCSPC program newsletter, web site updates, and social media posts related to events.

Experience
Required Qualifications

• Min 1 year experience in logistics, such as handling event setup and breakdown, and moving and managing furniture for events, equipment and supplies.
• Min 1 year prior experience working directly at events, interacting with guests, handling event flow, managing attendee and host needs, and troubleshooting logistical or technical challenges in real-time.
• Min 1 year experience with Microsoft Office Suite (Word, Excel, etc.) and Power Point and Google Docs and Slide.
• Experience drafting written descriptions of events, including newsletters, social media posts, or web site information.

Preferred Qualifications

• Experience posting professional social media, preparing newsletters, or updating web sites.

Skills and Abilities

Required Qualifications

• Ability to efficiently manage multiple tasks, and coordinate logistics, ensuring all logistical aspects of an event are executed smoothly and according to plan.
• Strong analytical and quick-thinking skills to identify issues and implement immediate solutions during event preparation and on-site execution, ensuring minimal disruption.
• Excellent verbal and written communication skills for clear and professional writing interaction with team members and attendees, ensuring seamless coordination and understanding of event needs.
• Ability to prioritize tasks, manage deadlines, and adapt to changing circumstances, ensuring all aspects of event logistics are completed on schedule.
• Proven ability to work effectively with cross-functional teams and stakeholders, maintaining a positive and cooperative environment to achieve event success.

Preferred Qualifications

• Ability to manage multiple tasks, coordinate logistics, and track event details effectively, ensuring nothing is overlooked.
• A keen eye for detail to ensure all event logistics, from set up to take down, are handled smoothly and professionally.
• Quick thinking and the ability to address and resolve issues as they arise during event planning or execution, particularly on-site.

Education

• Bachelor's degree in related area and / or equivalent experience / training.

SALARY AND BENEFITS

Job Title
Events Specialist 1

Job Code
006290

Salary Grade
Grade 18

Payscale:
This is s non-exempt, (paid hourly) position.
($27.77 - $33.68 per hour)

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

This position is an on-site role at the UC Student & Policy Center located at 1115 11th Street, Sacramento, CA 95814.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is October 13, 2025. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy for Employees, Students and Third Parties
  • APM - 035: Affirmative Action and Nondiscrimination in Employment

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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