Senior Time and Attendance Associate

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

TheOffice of Business Administrationis seeking aself-motivated, detail-oriented individual with a commitment to teamworkto join theOffice of Physical Plant (OPP) Time and Attendance Departmentas aSenior Time and Attendance Associate - Senior Support.

TheTime and Attendance Associatesupports approximately1,000 employeesin the accurate and efficient entry, processing, and submission of timecards; resolves issues related to time errors and adjustments; validates the accuracy of time, absence, holiday, overtime, and wage rate information; provides guidance to employees and managers on time entry policies and procedures; and collaborates with cross-functional teams to implement process improvements.

Work Arrangement:

This position offers aflexible work arrangementthat combinesremote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Key Responsibilities:

• Monitor and managepayroll deadlinesand related data submissions on abi-weekly basisto ensure accurate time and attendance records forOPP's University Park Technical Service employee population, and provide oversight of time and attendance efforts for theCommonwealth Campus Facilities technical service employees

• Monitor and updatetime balances; track and audittime submission approvals

• Provideproactive instructionto employees and managers related to time entry procedures and process questions; partner with employees and managers totroubleshoot timecard issues; adjust entries and facilitate theresubmission process; developtraining materialsfor the unit on time procedures and best practices

• Verify, apply knowledge of, review, and enter correctcodes related to leave of absence and overtime scenarios

• Advise ontime entry policies and processes; ensure compliance withUniversity Payroll policiesandcollective bargaining agreement requirements

• Investigate and resolvepayroll integration issuesbetween work unit and enterprise systems

• Cooperate and coordinate withmultiple departmentsto strengthen partnerships, resolve issues, and identify and implementprocess improvementsto gain efficiency and accuracy in processes

• Perform variousbi-weekly/monthly auditsrelated to payroll processing

• Collaborate with theUniversity WorkLion Team (WMO)to identify process improvements and provide specific information about the payroll process to ensure that ongoing enhancements to the Physical Plant Time and Attendance programs are in accordance withuniversity guidelinesand theneeds of the office

• Providetraining for new technical service employeeson entry of hours worked, reporting time off, paycheck inquiries, direct deposit information, and tax information

• Advise onpolicies and proceduresas they relate to accurate and compliant payroll processing

• Provideexceptional customer serviceutilizing email, Microsoft Teams, and telephone inquiries

The successful candidate for this position must possess:

• Advanced knowledge of Excelanddata management skills

• Ahigh level of integrity, accuracy, and self-management

• The ability tocommunicate clearly and accurately, both verbally and in writing

• The ability towork independently and within a team environment, manage multiple priorities, and demonstrate agenuine appreciation for working with different audiences

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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