Director of Finance

Job Overview:

Reporting to the Chief Operating Officer, the Director of Finance is responsible for the financial health and integrity of the organization and its affiliated 501(c)(3) and 501(c)(4) entities. This role provides strategic financial guidance, manages all day-to-day financial operations, and ensures compliance with all applicable regulations. This role will develop and implement organizational and departmental expenditure tracking methods, budgeting, forecasting and reporting, and will work closely with States United's external financial partner to support accounting, audits and tax filings and requirements. The Director of Finance will be a critical member of the operations teams and must be comfortable working strategically, while also being able to complete and manage daily and ongoing bookkeeping tasks.

Responsibilities:

• Perform all duties in accordance with States United's values of integrity, inclusion, collaboration, innovation, and excellence.

• Oversee all accounting functions including general ledger, accounts payable/receivable, payroll and cash flow management.

• Prepare and present accurate and timely financial statements on a weekly, monthly, quarterly and annual basis in compliance with non-profit reporting requirements including reports to senior leadership and the Board of Directors.

• Lead the annual budgeting process and develop financial forecasts. Monitor budget-to-actual performance, provide variance analysis, and work with department heads to manage their budgets effectively.

• Ensure the organization is in full compliance with all local, state, and federal financial regulations, including specific IRS requirements for 501(c)(3) and 501(c)(4) entities.

• Prepare for and manage the annual financial audit, working closely with external auditors to ensure a smooth process and a clean audit opinion.

• Create and update tracking and reporting mechanisms for spending, grants management, fundraising, and funding needs.

• Regularly provide budgetary forecasts, including calculating and analyzing budget variances, advising senior staff on cause, potential impact, and possible solutions.

• Create a monthly reporting package that provides a clear picture of the organization's financial health and provides recommendations as necessary.

• Collaborate with organizational leaders to develop, document, and implement policies and procedures for accounting methods and internal controls, including managing the distinct financial operations of both a charitable 501(c)(3) and a social welfare 501(c)(4).

• Develop and maintain procedures for expense reporting, purchase of supplies and materials including approval and payment of such purchases.

• Partner with the development team to ensure accuracy and co-understanding of revenue, and to provide all needed financial reporting for development needs; oversee reporting requirements for multiple funders, ensuring timely and accurate submission of financial reports.

• Maintain up-to-date knowledge of all regulations and contract requirements with regard to financial matters.

• Analyze financial strengths and opportunities for improvement and provide recommendations.
• Provide assistance and backup for payroll as needed.

Minimum Requirements:

• Bachelor's degree in accounting, finance, or a related field.

• 10+ years of progressive experience in financial management, with significant experience in a non-profit setting including related experience in budgeting, forecasting, and expense tracking.

• Finance experience in non-profit organizations/grants management, with experience in managing both 501(c)(3) and 501(c)(4) organizations.

• Excellent analytical and problem-solving skills with the ability to think independently, take corrective action, and resolve inquiries and requests for information.

• Ability to establish and maintain robust processes relied upon by senior management.

• Strong technical proficiency in QuickBooks Online, Microsoft Excel and Office Suite.

• A strong grasp of Generally Accepted Accounting Principles (GAAP) for non-profits.

• Excellent verbal and written communication skills with the ability to effectively present information and respond to questions from leaders and peers.

• Excellent organizational skills with the ability to handle multiple priorities, meet demanding deadlines, adjust to sudden changes in workflow, and maintain high quality standards.
• Demonstrated excellence in leadership, organization, interpersonal, and relationship management skills.
• Ability to work collaboratively with colleagues in a demanding and fast-paced environment.
• Willingness and ability to work beyond the normal workday, on weekends, and/or more than 40 hours a week as needed.
• Display a positive attitude, who concern for people and community, demonstrate presence, self-confidence, common sense, and good listening ability.
• Ability to maintain all job-related information in a confidential and private manner.

• Must be able to commit to a minimum of 10-15% travel time.

Preferred Qualifications:

• Advanced degree in finance, accounting, or related field.

• CPA or equivalent certification.

• Experience working on issues of election protection, voting rights, and/or democracy protection strongly preferred.

We encourage individuals to submit their application for consideration even if they believe they do not have all the preferred qualifications.

Compensation and Benefits:

• Salary for this position starts at $160,000+ commensurate to experience.
• Benefits include 100% employer paid health, vision, and dental plans; matching retirement benefits; generous paid time off.

We have offices located in Boston, MA, Brooklyn, NY, and Washington, DC. This position may also be remote within the United States, with travel to attend organizational and team meetings and conferences, and other travel as needed.

States United Democracy Center is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Women, people of color, LGBTQ+ individuals, people with disabilities, and veterans are strongly encouraged to apply.