SARC/RPRC Coordinator/HSR Portal Administrator

Job Summary:

The SARC/IPRC Coordinator/HSR Portal Administrator is a position within the Clinical Research Administration Office. As a member of the committee support team, this position encompasses a wide variety of duties and responsibilities. This individual works extensively with professionals in all areas of the University, and UCD affiliates, to assist with the ongoing support of the Scientific Review Advisory Committee, the Investigational Product Review Committee, and Human Subjects Research Portal, as well as providing guidance and to assist faculty and their study teams with problem solving and strategy as it relates to study start up and implementation.

The SARC/IPRC Coordinator/HSR Portal Administrator will provide support to the two committees with regard to in-take of new studies, assuring reviewers are aware of new materials and meeting dates and times, creating minutes and follow up documentation related to reviews and meetings. The SARC/IPRC Coordinator/HSR Portal Administrator will respond to faculty and study team inquiries related to study start up, reviews and input needed for new studies and other navigational assistance as requested. The HSR Portal Administrator will process HSR Portal submissions and communicate with study teams and departments about the submissions.

Additional duties may include, providing support for the Director, Clinical Research Administration, and other duties as assigned.

Key Responsibilities:

This position requires independent action, and the use of discretion and creativity within the limits of institutional, state, and federal regulations to facilitate the research mission of the University of Colorado.

• 50% - Provide logistical support to all aspects of the committees, including

  • Scheduling meetings

  • Uploading documents into the Committee web pages

  • Notifying reviewers when materials are available for review

  • Creating meeting minutes

  • Drafting post review memos and notifications

  • Uploading final documents

  • Work closely with committee chairs and members to assure meetings are scheduled, communication goes out to reviewers and study teams

  • Oversee and maintain various vehicles of communication and awareness such as an intranet site, meeting announcements, emails, etc.

  • Ensure a uniform and high-quality standard of support and administration that meets everyone's needs by maintaining constant communication with research teams, implementation and support team members, project managers, health system representatives, consultants, and vendors, etc

  • Collaborate with system manager and director in the identification, development, and maintenance, of all applicable policies, and Standard Operating Procedures (SOPs).

  • Provide the highest level of customer support by providing timely and accurate responses and solutions to user needs.

  • Engage in problem solving with study teams as needed

• 50% - Process HSR Portal submissions and communicate with departments, committees, and study teams as needed

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Clinical Research Administration Offices offers guidance for CU clinical research professionals. Our team has significant expertise in human subjects research rules, regulations, best practices, and operations. We are here to guide those through all the regulatory requirements for research involving human subjects.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business.

• 1 year of professional level experience with clinical research or research applications.

Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two (2) or more years of professional experience in a clinical research setting, preferably at a medical center.

• Experience translating regulatory issues and challenges into clinical research concepts and operations.

• Experience analyzing business operations or workflows, finding efficiencies, and implementing improvements.

Knowledge, Skills and Abilities:

• Strong troubleshooting background.

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Diplomatic disposition and customer service orientation with excellent written and verbal communication skills in the English language

• Strong team player

• Knows when to ask questions, can work with minimal supervision, meet deadlines and expectations

• Honest and forthcoming with ongoing system training needs and preparedness for expectations

• Quick and agile learner, able to adapt to changes in technology and its intended use

• Able to coordinate and prioritize several simultaneous tasks with potentially conflicting priorities

• Able to synthesize complex clinical trial information in order to facilitate decision making

• Familiarity with terminology and processes associated with all phases of clinical research.

• Familiarity with the concepts of relational databases, normalization, and how databases are used by applications.

• High proficiency in Microsoft Windows and Office.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Emily Tiemann, Emily.tiemann@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by October 13, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE $55,495 - $70,590

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.