Finance Administrative Assistant

Want to hear something crazy? Cars only spend 5% of their time driving. Where do they spend the other 95%? PARKED!

LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we're the experts!

We are also a PEOPLE FIRST company. We often say "parking is our industry but people are our passion." Our mission is to "create opportunities for our employees and value for our clients". If you're looking to join a growing company led by passionate people committed to being the best - contact us today!

• Location: On-site, Hartford, CT

The Spirit of the Position:

The Finance Administrative Assistant supports the CFO and Finance Department by managing administrative and operational tasks that ensure the smooth functioning of finance-related activities and prioritized workstreams. This role is critical in maintaining accurate records, facilitating meetings, supporting audits, and coordinating departmental initiatives.

Responsibilities:

CFO Administrative Support

• Manage and maintain expense reports on a weekly/bi-weekly basis.
• Book and manage travel for CFO and finance executives as needed.
• Manage calendar for CFO and finance leadership.
• Administer DocLink and ensure proper document management for finance.
• Provide other support to CFO and finance team as needed.

Department Administrative Support

• Schedule P&L calls and budget meetings for the finance department.
• Organize finance huddles and new hire luncheons for the department.
• Coordinate LAZZIES (annual award recognition event).
• Assist in planning department meetings and retreats.
• Assist in the coordination of deliverables for annual audit.
• Assist in monthly budget reviews across finance departments and document necessary actions.
• Assist in build-out and tracking of department KPIs (ie., AP invoices/person, CRS reports/person).
• Assist in finalizing and distributing key documents for meetings (ie., board deck).
• Maintain key documents and ensure proper visibility across finance.
• Ensure rhythm meetings are held across the finance org and summarize key takeaways.

Finance Workstream Prioritization

• Maintain a well-documented listing of priority finance initiatives.
• Assess priorities for resource overlap and proactively address resource constraints.
• Maintain internal team calendar of key PTO and priority deliverables.
• Maintain an external-facing calendar of key dates for operational leadership.

Requirements:

Education:

• Associate's Degree in Business Administration, Office Management, or a related field preferred; Bachelor's Degree a plus.
• Additional coursework or certifications in project management (ie., PMP, CAPM), executive support, or financial systems (ie., Excel, ERP tools) are a plus.

Experience:

• 1-2 years administrative experience, preferably in a finance or accounting environment.
• Experience supporting executives or finance leadership is preferred.
• Experience with audit coordination, budget reviews, and KPI tracking is a plus.
• Experience with expense reporting and travel management systems.
• Experience with calendar management and meeting facilitation.
• Advanced knowledge of Microsoft Office 365 (Excel, Word, Outlook); strong Internet and document management skills.

Skills:

• Strong organizational and time management skills; ability to manage multiple tasks in a fast-paced environment.
• Excellent communication skills with all levels of the organization.
• Attention to detail and high level of accuracy.
• Proven problem-solving abilities.
• Commitment to confidentiality and integrity.
• Ability to work independently and as part of a team.
• Ability to prioritize and manage time to meet deadlines.

Physical Demands:

• Ability to lift, push and pull at least 10lbs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Exempt

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

This Employer participates in E-Verify.