Program Assistant

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Essential Duties & Responsibilities:

Assist with scheduling, calendar management, and meeting coordination.

• Prepare and distribute documents, correspondence, and reports.

• Maintain organized files, records, and contact lists.

• Support planning and logistics for meetings, trainings, and events.

• Coordinate materials, supplies, and set-up needs.

• Track attendance and capture event notes or follow-up actions.

• Draft and format letters, updates, and presentations.

• Help manage email inquiries and maintain distribution lists.

• Provide support for partner and community communications.

• Assist with data entry and maintaining databases.
• Track project deadlines and follow up on outstanding tasks.
• Provide day-to-day support to staff and leadership as needed.

Minimum Qualifications:

• Current college student or recent graduate.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Comfortable working independently and as part of a team.
• Dependable and professional in handling confidential information.

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The hourly range for this position is $18 - $25.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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