Senior Grants Administrator

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Sep 27, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Grants Administrator
Job Category	Staff & Executive - Grants Management
Department	RWJ-Medicine-Chairman's Office-Meb
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Senior Grants Administrator for the department of Medicine at the Robert Wood Johnson Medical School. Under the direction of the Sr. Director of Administration and the Vice Chairs for Research in the Department of Medicine, and working with the Assistant Director of Financial Operations, the Sr. Grants Administrator is responsible for the day to day operations of all projects, grants, contracts, and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities in the Department. This person will work with investigators to ensure that both pre- and post-award activities comply with federal, state, university, and sponsor requirements, however, most of the work will be post-award and non-grant account management. Among the key duties of this position are the following: Serves as principal department liaison between research support team and Department of Medicine Principal Investigators (PIs) to coordinate budgeting and federal and state grant application processes. Tracks and provides at least initial review for all research grant proposals prior to submission to federal, state, corporate and other agencies to ensure compliance with University policies and procedures. Provides guidance and expertise to faculty, administrators and other staff on proposal development and grant applications for external support opportunities from federal, state, corporate and other funding agencies. Assists in the development of Departmental policies, procedures and timelines regarding research grant and contract proposals and applications to ensure accuracy and timeliness of all grant-related materials and applications. Assists with the compilation, tracking and administration of budgets, agreements, contracts, sub-contracts etc. and coordinates with faculty and staff project members in an efficient and timely manner.
FLSA	Exempt
Grade	29S
Salary Details
Minimum Salary	100723.000
Mid Range Salary	127415.000
Maximum Salary	154106.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Master's Degree in Business Administration, Health Administration or related field plus four (4) years of related experience involving research and sponsored programs administration, ideally in an academic environment. Equivalent education, experience and/or training may be substituted for some of the experience requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities. Understanding of proposal developing, finding funding, Institutional Review Board regulations, clinical procedures and protocols, and other grant related activities. Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint, OneDrive, Teams and Adobe Acrobat. Knowledge of University (e.g. RAPPS and eCRT) and funder (e.g. eRA Commons) systems and platforms necessary to perform their job. Outstanding human relations and leadership skills and the ability to function in a team environment.
Preferred Qualifications	Knowledge of how to accomplish superior performance in a unionized environment.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Typical amounts of standing, sitting, walking, talking and hearing. No special vision requirements. Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions

Posting Details

Posting Number	25ST2093
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement